The Finance Coordinator works under the supervision of the Executive Director to manage, coordinate, and assist in planning for the financial functions for CCE Madison County. As an Association Finance Coordinator, this position will be responsible for working in a fund accounting system involving accounts payable, accounts receivable, and submission of vouchers for contracted programs and grants. This position also involves planning and forecasting operating budgets as well as applicable grant budgets.
The individual will serve as the local Association finance contact for the regional Shared Business Network (SBN). This position works closely with the Executive Director and the SBN Finance Lead to ensure the financial and employee timekeeping needs of the Association are met in a timely and efficient manner. The Finance Coordinator works with the SBN Lead to prepare monthly, quarterly and annual financial statement, year-end closing and tax forms. This position will also serve as the local association Human Resource Lead. The individual will work closely with the Executive Director and the SBN HR Lead to ensure the HR needs of the association and staff are met in a timely and efficient manner.
Associate's Degree or Equivalent Education. GED/High School Diploma plus 1-year transferrable program/functional experience may substitute.
Experience relevant to the role of the position.
Ability to meet travel requirements associated with this position.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Knowledge of accounting principles, procedures, and practices.
Proficient in computer operations of the Windows operating system, one or more major double-entry accounting software programs, and Microsoft Office Suite including Excel.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
Ability to prepare and maintain accurate, error-free financial and statistical records.
Commitment to learn Cornell-specific accounting software.
Ability to ensure confidentiality of information relating to financial and sensitive personnel matters at all times.
Ability to organize and manage diverse workload focusing on identified priorities.
Ability to communicate clearly verbally and in writing in English, and to understand and effectively carry out standard programs and instructions.
Ability to work cooperatively, establish and maintain effective working relationships with the members of the Association in order to accomplish planned Association objectives.
Must demonstrate a high degree of accuracy, integrity, sound professional judgment, tact, and maturity to effectively relate to people in order to accomplish association's financial goals.
Bachelor's Degree in Finance, Accounting or related field at least two years' experience in Accounting, Finance or related field.
Experience with non-profit finance is desirable.
Prior experience in double-entry accounting software program.
Experience in budget preparation and management, accounts receivable/payable tracking, expense/revenue tracking, cash flow tracking, reconciliation, reporting, compliance, financial statement preparation.
Position Responsibilities and Essential Functions
Administrative Direction - 5%
Assist with developing Association financial strategies that adhere to all applicable laws, regulations and CCE guidelines for compliance, utilizing the SBN Finance Manager for high-level guidance and recommendations.
Assist supervisor and program staff to plan for and develop grants and contracts as needed.
Administrative Management - 40%
Work with Supervisor and SBN Lead to manage and monitor budgets, expenditures, revenues, etc. ensuring adherence to all applicable internal and external regulations, i.e. GAAP regulations and Cornell accounting procedures.
Monitor state and federal appropriations received through Cornell University.
Ensure payments are processed accurately and timely.
Ensure timely payment of the Cornell operating statement by ordering ACH transfer by the deadline date.
Assist with guiding the Association's human resources needs.
Administrative Coordination/Operation - 50%
Serve as designated initial "Point of Contact" for staff finance and HR questions.
Responsible for completing accounting computer operations including: cash receipt entries, bank deposits and withdrawals, accounts receivable invoices; vouchers for cash disbursement and account payable entry; reimbursement claim vouchers for grants; cash handling and recording procedures; fiscal year-end financial reports and subsidiary ledgers to Cornell University Extension Administration.
Create and maintain extensive spread sheets according to the individual nature of the grant/contract.
Prepare necessary reports from the accounting system to view all activity in the account.
Acquire copies of all expenses charged to the account: Ensuring copy is legible; date is printed and visible; item purchased is clearly identified and in direct support of the program.
Compare copies of expenses to accounting reports for accuracy; make any necessary corrections.
Record all of the collected data into various spreadsheets; including but not limited to documents created internally and workbooks created by the granting agency.
Record each of the expenses according to the specific budget category assigned and in accordance with the document being used.
Reconcile all recorded data within the various spreadsheets completed; make any necessary corrections.
Acquire copies of checks used for payments of expenses.
Coordinate check copies with expense copies in preparation of the voucher.
Prepare back up documentation by budget category; reconcile budget categories accordingly.
Prepare voucher for payment; acquire signature from Executive Director.
Send voucher and supporting documentation to granting agency.
Enter voucher/invoice into A/R accounting software.
Communicate with the granting agency in regard to the prepared voucher; send additional information as needed, explain purchases as needed.
Assist with preparing budget modifications.
Assist principal investigators in preparation of requests for contract extensions.
Prepare and enter mileage and printing journal entries.
Follow up on unpaid receivables.
Ensure confidentially of all financial, personnel and payroll records at all times.
Prepare all internal and external reports; acquire and maintain all file documentation for funders according to the grant/contract.
Attend meetings as required.
Direct communication with agencies in regard to the implementation and maintenance of grants/contracts.
Maintain employee personnel files, insurance, workers compensation, and related documentation, files, and forms as requested/required.
Maintain strong connection with Shared Business Network (SBN) Finance Lead & HR Lead and be an active participant to meet SBN obligations.
Serve as Association payroll rep and maintain leave accrual (sick, vacation & personal leave) of employees.
Coordinate new hire paperwork and benefits orientation sessions.
Assist in coordination of hiring procedures, training, and processing of benefits.
Assist Executive Director and/or SBN HR Lead with human resource policy and procedure maintenance and updating as necessary.
Professional Improvement - 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety - Applied to all duties and functions
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Madison County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
Be sure to enter your full name and contact information (address, email, and phone) in your online application.
Include a cover letter, resume and three references (at least one who is a current or former supervisor or teacher).
Please note, once your application is submitted you will not be able to change your submission or add attachments.
Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are internal applicants; please refer to Applying for a Job (Internal Candidate) for additional guidance.
Application review will begin February 3, 2020. The position will remain open until a sufficient pool of candidates is reached. Position closing dates may change based on Association needs.
This is a part time, non-exempt position, 20-25 hours per week. Salary dependent upon experience, approximately $22.00 per hour. Office location is in Morrisville, NY which is surrounded by beautiful countryside and idyllic towns including Cazenovia and Hamilton. Madison County is also home to three colleges and is within a 30 min drive to Syracuse, NY. The CCE MC office operates on an 8am-4pm schedule.
A generous benefit package is part of CCE employment as well as ongoing opportunities for professional development. Upon review of eligibility the following benefits are associated with this position:
21 Vacation days, 12 Sick days and 3 Personal days annually
12 Paid Holidays annually
NYS Health Insurance Program (including Dental Insurance)
Long-term Disability Insurance
Voluntary Tax Deferred Annuity
Voluntary Flexible Spending Accounts
Voluntary Group Universal Life Insurance
Voluntary Personal Accidental Insurance
Voluntary Legal Plan Insurance
Voluntary Long Term Care Insurance
Voluntary Auto and Homeowner's Insurance
Voluntary Pet Insurance
Voluntary New York's College Savings Program
No relocation or VISA Sponsorship available
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at 607-255-6120, or via email at: firstname.lastname@example.org.
For additional questions please contact Karin Bump, Association Executive Director, email@example.com
Association Finance Coordinator
Pay Rate Type:
Number of Openings:
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
Internal Number: WDR-00022126
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