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UW Facilities Finance & Administration provides financial, procurement and sourcing, human resources, and communications leadership to all of UW Facilities (UWF). UWF is one of the largest and most diverse administrative units on the Seattle campus supporting a large urban campus. UWF manages the University’s buildings, infrastructure and land, with more than 1,100 employees in a variety of fields. Our teams can be organized into four main groups: Finance & Administration, Asset Management, Operations, and Business Intelligence.
We have an outstanding opportunity for an Assistant Director of Finance – Operations to provide leadership, direction and quality control of finance and accounting services for many units within UWF, with a focus on Operations. The Assistant Director is a financial professional with experience in business operations and should have the full range of accounting, budgeting, analytical and leadership skills to support the budgetary vision, organizational analysis and financial reporting for their units in UWF. The units have multiple funding sources and the Assistant Director manages the appropriate sources and uses of funds. A collaborative relationship is needed with UWF unit leadership to fully understand the operations of each group and the financial impact of decisions. The senior leadership of UWF will rely on the Assistant Director to provide thorough and complete analysis of business opportunities, options, and related financial impacts.
This position is an integral member of the UWF Finance & Administration team and must be adaptable, flexible, and able to manage a high volume of work. A team-oriented approach is essential, coupled with a proactive and positive business approach focused on meeting current and future needs.
The Assistant Director oversees an annual operating budget of approximately $150 million and 120 different budgets. The complexities of multiple funding sources, cost allocations, and many business units requires a financial professional who can span from detail to big picture analyses and presentations seamlessly. The Assistant Director must develop strong and effective relationships with leaders in the UWF business units and be a business partner to unit leadership.
The Assistant Director provides financial support for several units within UWF. The wide variety and depth of responsibility requires excellent management skills, resourcefulness, attention to detail, sound judgement, and flexibility. The Assistant Director will use a variety of systems to gather data and must be able to consolidate data and provide useful management reporting to the Directors. The Assistant Director will directly supervise four finance and accounting staff.
Primary Duties and Responsibilities
The Assistant Director will support the Director of Finance in the financial management of UW Facilities. This position will be primarily responsible for the financial reporting and budgeting for multiple units within UW Facilities and manage four direct reports. The financial reports and budgets requires knowledge of business operations, use of multiple and complex systems, and coordination with UW Facility leaders.
Financial Accounting (45%)
•Manage the monthly financial reporting for approximately 120 budgets within UWF. Have in-depth knowledge of business operations understand financial results for all assigned groups. •Provide financial reporting as requested from various state agencies. •Support management by providing financial analysis and research as requested. •Identify improvements to the AiM system and related processes. Key financial contact for AiM system. •Ensure accounting controls are maintained and identify opportunities for improvement. Other duties as required.
•Prepare annual budgets for approximately 120 budgets within UWF. Work with UWF leaders to understand funding and expense needs for various units. •Develop annual rates for recharge areas. •Manage the development of biennial forecasts and budgets related to the University’s fuel, electricity, water and other utilities budgets. •Support the development of the Capital Budget and the Minor Capital plan. •Oversee the BGT revision entries. •Other duties as required.
Customized Financial Analysis (20%)
•Work collaboratively with a team of financial analysts to extract spend/purchasing/contracting data and developing specialized financial analyses for multiple users including the Finance & Administration and Procurement & Sourcing teams, AVP Finance & Administration, Vice President UW Facilities, COO, DEI Committee, and Regents. • Requires the ability to work collaboratively and in partnership with VP, AVP, and Director level positions across UW Facilities. •Requires deep knowledge of UW funding sources to analyze total sources and uses of funds at an organizational level as well as at a more granular unit level. •Must be able to understand varying operational models quickly and apply financial analysis expertise to assist in decision-making. •Requires in depth knowledge of software programs to maintain document credibility. •Use advanced features of applications such as Excel, SQL Server analysis tools, Tableau, Access and/or other similar applications to extract and analyze large volumes of data, to include formatting to suit specific projects and audiences. •Use UW administrative system tools including, for example, MyFD, Workday, and Office of Planning & Budgeting database, and the Enterprise Data Warehouse to extract and download system data for analysis.
Staff Management (15%)
•Directly supervise four accounting staff. The staff are responsible for Stores accounts payable transactions, utility expenses, recharge billing, journal entries, and other tasks needed for management reporting and analysis. The staff are comprised of: oAccounts Payable Manager oAnalyst oBudget/Fiscal Analyst Lead oFiscal Specialist 2
•Demonstrate personal integrity and trustworthiness. •Manage stressful situations and changing priorities effectively. •Anticipate, recognize and resolve problems. •Be responsible and accountable. •Be collaborative and enjoy working in a team environment. •Use organizational skills and provide attention to details. •Maintain a positive, optimistic, and success-oriented attitude. •Exercise professionalism, which includes being tactful and courteous. •Exhibit a professional work ethic. •Continuously promote a safe work environment.
•Bachelor’s Degree in accounting, finance, or closely related field. •Seven or more years’ experience in financial management. •Supervisory experience. •Demonstrated experience in analyzing and presenting financial information from multiple sources. •Computer skills: highly proficient in a variety of financial and database management software applications including Excel, Access, Tableau, and SQL Server Visual Studio. Proficient in the full Microsoft Office suite of application including desktop and Office365 version. •Excellent written and oral communication skills. •High degree of professionalism, integrity and ownership needed; must be customer-committed and results-oriented.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
•Working knowledge of the UW financial accounting systems. •Familiarity with a variety of UW systems and policies, especially related to finance (Ariba, ASTRA, AiM, Purchase Tracker, BGT, Workday, MyFD, EDW & Financial Cubes). •Experience with LEAN or other process improvement methodologies.
Conditions of Employment:
•Must be able to work in a non-smoking environment. •Regular and predictable attendance is required.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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