The American Institute for Contemporary German Studies (AICGS) in Washington, DC, is the only think tank focused exclusively on the most pressing issues at stake for Germany and the United States. Affiliated with Johns Hopkins University (JHU), the Institute possesses in-depth policy and academic expertise and an extensive network on both sides of the Atlantic. AICGS collaborates with policymakers, corporate leaders, and scholars to deliver in-depth, actionable analysis and fresh ideas that help anticipate trends, manage risk, and shape policy choices.
DUTIES AND RESPONSIBILITIES OF FINANCE AND OPERATIONS COORDINATOR
Enter invoices, transfers, deposits and other financial transactions into QuickBooks and SAP
Make and record deposits to various bank accounts (electronically and in person)
Enter gifts to Neon database, Gifts Received (AICGS Internal Excel Document)
Create budgets for proposals, prepare draft budgets for new projects
Provide accounting for all grants/projects per grant specifications, and as requested by Institute staff
Process and submit AmEx statement for timely approval and payment in SAP, to include collecting receipts from all cardholders
Monitor level of funds in checkbook vs. JHU general ledgers to maintain “flush” balance with JHU
Input Accounts Payable/Receivable data into AICGS software to provide an up-to-date and complete picture of where the Institute stands
Reconcile monthly JHU statements
Enter deposits to JHU Summary Statement Balance workbook
Pay bills in QB and run journal entries and balance transactions to JHU statements
Enter monthly transaction amounts to JHU Summary Statement Balance workbook
Reconcile JHU Summary Statement Balance workbook and verify JHU statements and this workbook balance each month using downloaded balances from JHU
Maintain JHU Summary Statement Balance workbook, adding new worksheet tabs each quarter and making sure they balance with QB
Reconcile QB and Neon donations
Work regularly with JHU Accounts Payable and other JHU Finance Staff for reconciling expense and reimbursement accounts, troubleshooting
Prepare reimbursements for visiting fellows
Maintain up-to-date and transparent filing system
Train staff in using SAP to complete reimbursement requests
Attend training courses at JHU in order to work effectively on JHU SAP system, and understand current JHU financial policy
Maintain records to conform to GAAP procedures
OPERATIONS AND DEVELOPMENT
Assist Development Associate with logistical details of annual Global Leadership Award Dinner (GLAD) to include assisting with cash flow projections, creating and sending invoices to committed donors as prospects are won; updating internal Excel document with status of paid/unpaid donors and regularly updating Director of Finance & Operations and President on same; assist Development Associate with on-site event coordination, menus, décor, entertainment, music, design; coordinate with Director of Finance & Operations and President on post-event donation collection
Assist in coordinating other AICGS fundraising events and/or programs
Assist the Development Associate with research on potential individual donors and corporations as required
Assist Communications Officer and Development Associate in developing strategy for the Giving Tuesday campaign and any other Development Campaigns
High School Diploma/GED.
Five years related administrative experience required, with one year experience in a Development office preferred.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Classified Title: Sr. Development Coordinator Working Title: Finance & Operations Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $19.82 to $27.27 per hour Employee group: Full Time Schedule: M-F 9am-5pm Exempt Status: Non-Exempt Location: 01-DC:District of Columbia Department name: 10000148-Amer Inst for Cntmpry German Stds Personnel area: Johns Hopkins University
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