Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
The Campus Business Manager (CBM) aids in the overall business administration of certain operating units of the Main Campus. Reporting to the Campus Director for Financial Operations, the CBM will provide a broad range of customer service, operational and financial support by serving as the Financial Reviewer and Cost Center Buyer within GMS Financials for the Main Campus. In addition to serving as the primary resource regarding interpretations of Main Campus and University policies and procedures, the incumbent will also participate in financial reconciliations, performance monitoring, analysis, and problem resolution involving financial, administrative, and policy matters affecting Main Campus. Working very closely with the Administrative staff of Academic Support Units and other senior members of the Main Campus Finance team of the Office of the Provost, the Campus Business Manager has additional duties that include but are not limited to:
Process and Execute Documents for Academic Support Units
Performs the role of "Cost Center Buyer", "Requisitioner", and "Expense Preparer" in GMS for select Academic Support Units at the Main Campus.
Initiates requisitions to procure goods and/or services.
Initiates and executes contracts and purchase orders in compliance with University policies and Purchasing guidelines, corresponding with Purchasing and vendors as needed.
Ensures receipt of goods and services and resolves variances between orders and products received, researching payment inquiries when needed and facilitating the resolution of discrepancies when applicable.
Coordinates the submission of supporting documentation required for the timely processing of payables in conjunction with Financial Affairs.
Prepares and processes expense and travel reimbursements as well as ProCard Allocations.
Ensures transactions keyed in GMS are completed as expected in a timely manner.
Escalates and expedites critical issues as necessary.
Review and Recording of Financial transactions
Performs the role of "Financial Reviewer" and "Journal Preparer" in GMS for select Academic Support Units at the Main Campus.
Reviews supporting documentation for transactions initiated within select units.
Ensures that documentation is complete, legible, and sufficiently explains the who, what, where, when and why pertaining to each transactions.
Follows up with administrator and/or initiator if supporting documentation is insufficient, following up as needed to complete the request.
Initiates journal transfers to execute inter-unit/campus fund transfers, and to correct or adjust accounting details for posted financial transactions as needed.
Reconciliation, Periodic Reporting , and Assessment
Reconciles assigned accounts including but not limited to ProCards, BARs, and PCI merchant activity.
Reviews gift/grant to address any low or negative remaining balances.
Provides monthly metric reports to assigned departments to document efficiency.
Works with units to provide monthly status updates regarding the reallocation of ProCard transactions.
Review and disseminate reports to assess data integrity and take corrective action to resolve any issues.
Budget Development, Analysis, & Planning
Supports units with the annual budgeting process, including assembling, analyzing, and adjusting budget data as needed.
Maintains budget and projection files, reflecting budget and projection data in financial systems.
Routines analysis of financial performance and trends, performing Ad-Hoc reporting and analysis as needed.
Performs forecasting and financial analysis of projects, business model, and operations.
Grants & Revenue Generating Partnerships
Tracks and maintains engagement invoicing billing status and schedules.
Reviews and processes revenue generating agreements using the Customer Contracts module in GMS.
Monitors and executes the post-award administration & reporting requirements.
Data Analyst and Other Duties as Assigned
Runs "exception reports" to reveal initiation errors on a routine basis, including but not limited to, costing allocation override end dates related to sponsored funding, following up to ensure issues are addressed.
Runs routine audit reports on a quarterly basis.
Liaises with HR Contacts, in the Provost Finance Office, to follow up on Human Capital Management (HCM) processes, policies, and classification details as needed.
Performs other duties as assigned.
Requirements and Qualifications
4 to 5 years of demonstrated experience in accounting, financial analysis, budget development, purchasing, expense reporting, and reconciliations
Strong interpersonal skills and excellent communication skills (both verbal and written)
Ability to prioritize and perform multiple tasks simultaneously with little supervision
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Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law.
Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
Internal Number: JR08205
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.