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Finance and Grants Manager, Biomedical Graduate Research Organization - Georgetown University Medical Center
Georgetown University's Biomedical Graduate Research Organization (BGRO) , home to 53 percent of Georgetown University's sponsored research funding and led by Robert Clarke, Ph.D., Sc.D., was created to foster cutting-edge interdisciplinary collaboration and to enhance Georgetown University Medical Center's basic science and translational research capacity, especially in the areas of neurosciences, child health and human development, cardiovascular-kidney diseases, infectious diseases and in collaborative work with researchers and clinicians from Georgetown Lombardi Comprehensive Cancer Center. In addition to promoting this lifesaving research, BGRO's focus on educational and academic excellence in the biomedical sciences is helping to create the next generation of researchers in the United States and around the world.
The Finance and Grants Manager is an integral position supporting the BGRO Finance Team, Deputy Director and Director, Finance and Administration, in the Office of the Dean for Research, Biomedical Graduate Research Organization (BGRO), which is responsible for the oversight of all budgetary, operational, financial and administrative management functions, and all post award grant processes within the BGRO. The Manager has duties that include but are not limited to:
Manages all funds applicable to the assigned area including but not limited to operational funds, discretionary funds, and philanthropic funds and all extramural/grant funding.
Applies knowledge and applicability of OMB 2 CFR Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (formerly OMB Circulars, A-21, A-110, A-133) as appropriate to the extramural award process as part of the daily management and analysis functions.
Assists the faculty in all aspects of the developmental of each departmental budget, operational as well as the pre-and post-award sponsor budgets and financial application preparation to possible sponsors.
Manages the daily review, approval and recommendation to the Director the subsequent approval of expenses, spending authorizations, purchase orders, travel reimbursements, contracts, and expense reports on each faculty, staff and student who prepares and uploads items in the Workday/Georgetown Management System (GMS); and manages the daily approval of such actions against approved budget lines and extramural award budgets, that is sent to the Director's work feed for final approval.
Serves as the administrative contact and liaison with Federal, State and private sponsors.
Reviews all protocols submitted to the Director, as well as to the Department Chairs and Center Directors and identifies sources for funding opportunities.
Presents the special projects related to research and education with regard to their financing and impact on staffing.
Manages the annual budget submission, which is the preparation of data, analysis of operational costs, development of each line item, for each non-grant and grant cost centers, and balancing all accounts as verified and uploaded into the GMS.
Reviews and analyzes all human resource requests, submitted by the Human Resource Coordinator within the unit, to verify position budgeting, whether on operational funds or extramural awards, for subsequent submission to the Director for execution and signature before being sent to the CFO of the Medical Center.
As the designated Department Financial Manager for Sponsored Project, handles the financial management of the sponsored project to ensure compliance with sponsor's requirements and University's policies and procedures and required timelines.
5-7 years of work experience in the field to include demonstration of progressive work experience
Master's degree in Business Administration or Finance preferred but not required
Strong finance, accounting and analytical background
Must have excellent written and oral communication skills
Must be able to work well under pressure with a diverse population and strong ability to multi-task and prioritize workloads that change daily and hourly; handle difficult situations and interact with senior leadership as well as general constituency
Ability to establish and maintain effective working relationships with community, department, and University officials, faculty, staff, students and colleagues
Must be able to demonstrate the ability to express oneself clearly and concisely, orally and in writing. Must be able to assimilate data, communicate effectively, exercise sound judgment and discretion, understand comprehensive financial systems, including but not limited to Word, Excel, Workday and Business Enterprise (IBM)
Knowledge of Federal Regulations is required
Demonstrated skill in administrative and financial management, in particular, working knowledge and applicability of OMB 2 CFR Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (formerly OMB Circulars, A-21, A-110, A-133) as appropriate to the extramural award process
Strong consideration will be given to those individuals who are current Certified Research Administrators (CRA), as evidenced by the passing of testing and certification obtained by the Research Administrators Certification Council
Sponsored Project Management
As the designated Department Financial Manager for Sponsored Project, the employee is responsible for financial management of the sponsored project to ensure compliance with sponsor's requirements and University's policies and procedures. Within 30 days after the close of the month (generally the 8th business day after the end of the month), the duties to be performed by the employee include, but not limited to:
Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts;
Review salary distributions to ensure that they reasonably reflect employees' level of effort on project. Review associated fringe benefits for accuracy;
Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify OSP/OSR of significant variances;
Review the calculation of indirect cost recovery to ensure accuracy;
Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents;
Complete the Financial Status Report (FSR) worksheets timely and accurately; and
Ensure that payments to subrecipients are reviewed and processed in a timely manner.
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Internal Number: JR07986
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.