Reporting to the Director of Finance and Administration, this senior position is responsible for performing and overseeing key financial functions of the Student Services Finance Office. This role will perform and provide back-up to the Director with respect to accounting transactions, the preparation of the annual budget, quarterly projections, and periodic reporting. This position will also be accountable to the AVP, Finance & Administration/Divisional Business Officer for Student Services with respect to financial modeling, pro-formas, and financial review of new programs and initiatives. Oversight includes both sponsored and non-sponsored funds.
University Student Services encompasses a breadth of student services including Admissions and Financial Aid, Student Affairs, Integrative Learning and Life Design, Student Health and Wellbeing, and Administrative Student Services. Some services span the entire university and some services are specific to the Homewood campus.
Essential Job Functions:
Partner with the Director of Finance and Administration and key divisional leaders in the development of the annual operating budget and five year plan
Perform trending analysis and work with departmental finance staff and administrators to develop quarterly projections and forecasts (this encompasses support for 35 departments)
Identify potential risks to the budget and partner with the Director of Finance to ensure sufficient funding for strategic initiatives
Train and coach departmental finance staff and administrators in tracking expenditures and developing forecasts and projections
Support the Director of Finance and Administration in the development and monitoring of the undergraduate financial aid budget
Develop personnel budgets and trend and monitor vacancy rates
Prepare monthly, quarterly, semi-annual and annual financial reports, reconciliations and analyses, primarily related to non-sponsored revenues/expenditures
Prepare year-end closing figures, prepare accruals as necessary, and analyze variances for submission to the Central Budget Office and divisional leadership
Work with department administrators and directors to resolve deficit balances and other financial reporting/compliance/audit issues
Develop policies and procedures to ensure accurate accounting and administration of revenues and expenses and to provide adequate internal controls
Review and authorize transactions as necessary to ensure expenditures are in compliance with JHU and Student Services policies and governmental regulations
Partner with the AVP, Finance and Administration/Divisional Business Officer for Student Services in the development of financial models and pro-formas in support of new initiatives and programs
Design and maintain financial models to evaluate “what if” scenarios to reflect possible changes in staffing, enrollment, timing, and variable program costs
Perform research, investigation, and financial review of new proposals for expansion or enhancement of student services
Ensure proper tracking of philanthropy and endowment funding
Serve as back up for the Director of Finance and Administration at university-wide and divisional meetings as requested
Serve on project committees and working groups
Represent University Student Services on committees as assigned
Handle special projects at the direction of the Director of Finance and Administration and/or the AVP
Conduct “deep dives” to assess current state, determine opportunity cost and benefit, and develop proposals in support of key strategic initiatives
Support the design and development of funding allocation models
Network with associates in other JHU Divisions to facilitate resolution of common issues
Collaborate with the Central Planning & Budget Office, General Accounting and other Divisional Business Offices
Develop BW Reporting templates and standard reports to aid in financial analysis
Provide training and problem solving assistance with the SAP system
Provide backup support to Departments in the absence of Administrators
Provide training to new administrators
One (1) direct report (Budget Analyst primarily dedicated to IT financial operations)
Conduct annual reviews
Provide ongoing feedback and constructive criticism
Prioritize and direct work efforts
Provide guidance and direction and resolve conflicts
Motivate for higher collaboration and performance
Conduct interviews and hire staff
Promote and model a culture of exceptional customer service
Bachelor’s degree in business, finance, accounting or other related field
Master’s Degree preferred
Additional directly related experience may substitute required education, to the extent permitted by the JHU equivalency formula. JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Seven or more years of related financial/accounting and financial management experience required, e.g., planning, directing, monitoring, organizing, and controlling the monetary resources of a department center, or unit
Special Knowledge, Skills, or Abilities:
Strong leadership and management skills; advanced analytical skills
Experience with detailed financial planning, projections, and forecasting
Experience with financial modeling highly preferred
Ability to exercise sound, independent judgment in decision making
Proficiency with business software packages; advanced Excel skills and familiarity with SAP preferred
Excellent oral and written communication skills
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines is required
Classified Title: Associate Director Finance Working Title: Associate Director of Finance, Student Services Role/Level/Range: ATP/04/PG Starting Salary Range: Commensurate with Experience Employee group: Full Time Schedule: Mon-Fri 8:30-5 Exempt Status: Exempt Location: 01-MD:Homewood Campus Department name: 10001450-Budget Administration Personnel area: Homewood Student Affairs
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.