Wilmette Public Library is looking for a dynamic and proactive Business Manager to drive our critical financial operations that keeps us on target with our mission and strategic initiatives. Under the supervision of the Library Director, the Business Manager is responsible for managing and maintaining all of the financial and accounting functions and practices of the Wilmette Public Library as well as the Kenilworth Public Library, in accordance with all federal, state and local government regulations. A member of the library’s Leadership Team, this full-time position will also supervise/facilitate the bi-weekly payroll process, and work with the Director to prepare the annual operating budget, and all other required financial reports and records. Flexible to work evenings to attend Board and Finance Committee meetings.
Essential Core Duties:
Maintain accounting and purchasing procedures and records, including cash management and disbursements.
Secure and confirm Director’s approval for all relevant invoices, and ensure that vendor invoices match actual services authorized.
Oversee income and expenses of the library.
Prepare or supervise semi-monthly payroll including verifying accuracy of any payroll changes, and processing all related benefit payments: healthcare and life insurance, pension, deferred compensation. etc.
Perform all supervisory responsibilities for the Payroll Administrator position. Train, mentor and support the work of this role and provide performance evaluation support and talent development opportunities with help from HR. Engage in corrective action measures as needed.
Manage all bank account activity which includes reconciling bank statements (money markets, CD’s, operating, savings, payroll, petty cash, and building/equipment reserves), and calculating transfer between various Library accounts with Director approval.
Assist Director in preparation of the annual budget ad oversee the annual audit process.
Manage all Library investment activity and reinvest funds as delegated by the Director.
37.5 hours per week
Monday through Friday: 9:00am – 5:00pm
Some evening work with attending Board Meetings once a month
All qualified candidates must submit an application, resume and cover letter with salary requirements to:
Bachelor’s degree in Accounting, finance or Business required. CPA highly desirable and preferred.
3-5 years work in finance and accounting preferably in a government or non-profit agency.
1-2 years of supervisory experience.
Ability to demonstrate knowledge of governmental accounting and budgeting procedures.
Ability to demonstrate knowledge of generally accepted accounting principles (GAAP), and accounting and audit practices.
Ability to demonstrate knowledge of federal, state and local financial regulations as applies to governmental agencies.
Ability to demonstrate sound judgment regarding financial matters, and the ability to perform mathematical functions with a high degree of accuracy.
Ability to manage data for effective reporting and decision-making in collaboration with Executive Director.
Ability to learn and use all job-related technology with proficiency: MS Office, Excel, QuickBooks, and payroll software.
Ability to demonstrate excellent communication skills both verbal and written.
Ability to make informed decisions independently while also flexible to work collaboratively in a team setting.
Additional Salary Information: Benefits
Excellent healthcare benefits: medical, dental and vision
Sick, vacation, personal days and paid holidays
Participation in Illinois Municipal Retirement Fund (IMRF) Pension benefit
About Wilmette Public Library District
The Wilmette Public Library District exists to serve the informational, intellectual, cultural, and leisure needs of the Wilmette and Kenilworth resident and business communities. The library serves a community of approximately 27,000 and has about 1,000 visitors daily. The library also circulates over 700,000 items annually.