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Posted Job Title
Manager, Administration and Finance
Job Profile Title
Manager, Administration and Finance
Job Description Summary
The Manager of Administration and Finance (MAF) will oversee the non-clinical administrative and financial activities of the Special Operations Grants & Contract Unit in the Department of Medicine.Â Â
This position will provide leadership, professional development, and supervision to 4-6 grants staff.Â The Special Operations Unit was created to provide greater flexibility in the support of grants and contract management across the 12 divisions in the Department of Medicine as well as develop high quality standards of operation within the department.Â The unit supports multiple components of portfolios across several divisions.Â The MAF will help coordinate the deployment of the Special Ops team, manage the quality of engagements, oversee the collective team portfolio, serve as liaison with divisional business partners, and navigate new partnership opportunities.Â MAF will actively participate in specific projects, including the annual budget submission and will work on the more complicated grants including training grants and program project with multiple sub-contracts. Moreover, it is expected that the MAF candidate will have a significant relevant grants management and leadership experience such that s/he can oversee financial management of the grant and contract portfolio and lead a grant team that has complex matrix reporting relationships.
In addition, the position will independently manage proposal development, budget development and related pre-award activities for diverse sponsor portfolio. Manage post award activities including account setup, monitor and review of all sponsored projects expenditures including fund projections. Monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance. Meet with principal investigators to discuss and advise them on financial issues related to their portfolios. Maintain salary grids and work with payroll coordinator to ensure faculty and staff are paid correctly. Assist in the preparation of effort reports. Participate in specific projects, including the annual budget submission. Work on the more complicated grants including training grants and program projects with multiple sub-contracts.
In addition, the MAF will play a supportive role within Medicine Central Research.Â In collaboration with Director of Research Administration and Finance the MAF will recommend, develop and implement policies and procedures to ensure uniformity in reporting and compliance with the University, School and sponsor requirements; with a focus on post-award management, pre-award processes and clinical trial management. MAF will develop these procedures collaboratively with staff in the department and divisions to ensure input from key stakeholders and promote adoption by end-users. Â Additional responsibilities include support related to departmental proposal and protocol review.Â The MAF will help develop business operations for the Department of Medicine Clinical Trials Unit.
The MAF will report to the Chief Research Administrator for the Department of Medicine and have an indirect reporting relationship the Director of Research Administration and Finance for the Department of Medicine regarding specific workflows in central research.Â MAF will play a support role on an as needed basis with multiple DOM Divisions; and the PSOM Office of Research Support Services.
Bachelorâ™s degree (Masterâ™s degree preferred) and 5-7 years of experience required; or equivalent combination of education and experience. Â
Job Location - City, State
Department / School
Perelman School of Medicine
$59,703.00 - $113,435.00
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Internal Number: JR00012440
About University of Pennsylvania
Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.