Reporting to the Director of Finance and Administration, and under the guidance of the SIPA Human Resources Office, the Assistant Director of Human Resources and Finance provides assistance to faculty, staff, students and other affiliates on a broad array of Human Resources policies and procedures. These include recruitment of administrative personnel, onboarding of staff, faculty and students, compensation, training and development, employee and labor relations, leaves and other workplace accommodations. S/he is responsible for compensation and HR data management for the same populations, and acts as a liaison on their behalf with appropriate SIPA and University offices. The Assistant Director ensures compliance with federal, state, local and University and SIPA rules and regulations by staying abreast of general and common HR regulations, policies and laws.
Working closely with the Director of Finance and Administration, and with oversight by the SIPA HR Office, advises hiring managers on the administrative recruitment process. Conducts applicant reviews and screening. Collects and reviews search data. Prepares hiring proposals and documents the affirmative action effort using TalentLink. Advises selectees on background check procedures, and tracks progress toward completion of the same. Generates appointment letters for review.
Manages CGEP's on-boarding and orientation processes for administrative personnel. Develops Powerpoint presentations and other materials for new recruits. Advises new recruits on available training and access to Columbia University systems. Facilitates systems access requests for Center staff, faculty and student employees.
Monitors, organizes and submits appointment transactions and documentation for the Center's research faculty hires and reappointments. Duties include conducting customized outreach to incoming faculty, collecting and verifying required documentation, initiating hire/rehire transactions, supporting the semi-annual faculty recertification process, and conducting ongoing oversight of position status in PeopleSoft. Liaises with the SIPA HR Office as needed to assist in the resolution of related pre-appointment provostial, sponsored projects and other clearances, visas and work eligibility issues.
Administers the Center's timesheet collection and payroll submission processes for student employees. Initiates support staff overtime payments via FinSys. Reviews payroll registers and verifies that payments to students have been processed and reconciled against FDS reports and in-house databases. Follows up on outstanding HR/payroll transactions as needed. Initiates transactions for corrective action as required.
Responsible for close monitoring of approximately 6M in salary and fringe expense across multiple unrestricted, gift and grant funding sources. Reconciles expenses against FDS reports and initiates corrective actions, including documented cost transfers and salary distributions, as required. Works with the Director of Finance and Administration to generate regular budget updates for the SIPA HR&Finance Office, and prepare year over year and other variance and statistical analyses as required.
Manages the Center's use of temporary staffing resources, initiating temp staffing requests, following up on onboarding issues with the office and the CU vendor, NextSource, and approving timesheets in VNDLY. Troubleshoots temp staffing assignments as needed.
Troubleshoots, researches and reports on performance issues, and works closely with the Director of Finance and Administration and the SIPA HR Office to implement strategies for their resolution. Assists in conducting internal investigations as requested.
Hires, trains and supervises part-time student employees.
Bachelor's degree or equivalent and a minimum of three years of full-time professional experience in human resources and financial administration required. Prior supervisory experience required. Thorough familiarity with Microsoft Office essential, especially Word, Excel, PowerPoint and Visio. Must have significant prior experience with PeopleSoft or similar HRIS application.
Ability to generate innovative ideas for process, departmental and organizational improvements highly critical. Must have a passion for excellent customer service and commitment to exceptional quality. Strong interpersonal, presentation, communication and writing skills as well as excellent analytical and problem solving abilities required. Must be highly organized with extreme attention to detail and be able to effectively handle and prioritize multiple tasks often with conflicting deadlines. Must work well under pressure and have the ability to function independently and exercise discretion and judgment in sensitive and confidential matters.
A Master's degree in a related field, such as higher education administration or human resources administration preferred. Prior experience in higher education, or a similar complex environment highly preferred. Prior experience working with collective bargaining agreements and unionized staff, and familiarity with personal and medical leaves, FMLA, NYSL and PFL provisions and salary continuation policies highly preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 503957
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.