The Lamont-Doherty Earth Observatory in Palisades, NY, is seeking an experienced Finance Manager to join its team in the Center for International Earth Science Information Network (CIESIN). The successful candidate will report to the Associate Director of Finance & Administration, the Finance Manager is responsible for a broad range of pre- and post-award activities for sponsored projects at CIESIN.
Work closely with PI and Department Administrator to develop, review and submit grant proposal packages, in accordance with the funder's guidelines, including budget creation, compliance review, RASCAL creation and other administrative aspects of the process. Document proposal submission and track ongoing status. Maintain files of submission and track ongoing status of award.
Preparation of subawards and consultancy agreements with PI, Co-I, and Department Administrator. Follow up from beginning to fruition. Set up vendors in system as needed.
Prepare monthly analysis on spend down of specific grant funds. Monitor spending on subawards and consultancy agreements. Determine if expenses are in compliance with grant agreement. Review with Department Administrator monthly.
Review new awards for essential terms and requirements and communicate to Department Administrator and PI. Work with Department Administrator on budget revisions if necessary and set-up documents for SPA to establish project account.
Input salary distributions and salary cost transfers from information provided by Department Administrator. Assist Effort Coordinator, Department Administrator, with annual effort certification process.
Input budget information into CU budget tool as needed.
Maintain electronic files for active awards, subawards, consultancy agreements, etc.
Maintain current knowledge of University and sponsor policies and procedures related to sponsored project management.
Directly supervised by the Associate Director of Finance & Administration, the successful candidate will exercise independent judgement and initiative within specific guidelines as set by the Associate Director of Finance & Administration.
Perform other related duties as assigned.
Bachelor's degree in business or related field or equivalent experience required, plus 3-5 years of related, professional work experience needed.
Experience with financial administration and budget preparation for contracts and grants required, preferably related to international development and/or research.
Experience working with a Purchasing Department to expedite subawards and consultancies.
Experience working with international organizations and researchers, and the ability to communicate effectively with a diverse set of collaborators strongly preferred.
Demonstrated skills and proficiency with desktop office applications, especially in using spreadsheets and manipulating them with advanced features and functions for financial planning and budgeting.
Demonstrated communication, organizational, and use of discretion and judgement in sensitive and confidential matters.
Attention to detail is extremely important.
Prospective candidates must apply online.
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Internal Number: 503886
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