As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years. The Health Sciences Academic Services and Facilities (HSAS&F) department within the Health Sciences Administration (HSA) supports the University of Washington (UW) mission by providing operational support and services to the Health Sciences Schools and broader UW community. HSAS&F is comprised of six service units, with responsibilities that include instructional support to the Health Sciences Schools, building management, scientific instrument service and repair, and scientific photography, visual design and poster/photo production. HSAS&F units support the UW mission for world-class education, research, and service.HSAS&F has an outstanding opportunity for a Business & Finance Administrative Analyst. Under the direction of the Assistant Director, this position would support the department units through business and financial process oversight; including unit specific relative support of financial operations and reporting, business system administration and operational process reengineering when appropriate.Duties and Responsibilities:Financial Operations & Reporting:Customer liaison for financial transaction with HSAS&FRegular monitoring of unit specific expenses and revenues using UW systems, including MyFD, Enterprise Data Warehouse, PaymentNet, etc.Ensure proper allocation of costs and revenues between unitsResponsible for self-sustaining units' billingReporting on self-sustaining units' financial positionReengineer financial processes to increase efficiencies and accuracyWork with unit managers' to correct reporting and billing errorsEstablish, coordinate and enforce departmental and unit specific financial policiesBusiness Systems Administration:Participate in department's business systems quality control program to ensure data validityMaintain department records to capture operating activities for billing and reportingAssist with user access and permissions, while exercising judgement regarding systems securityWork with unit managers' and Systems & Applications Administrator, performing department and unit specific projects, and regular maintenance of the department's business systemsOperational Process reengineering:Participate with unit managers' in process review and reengineering for all financial and business systems processesImplement process updates, working with department units to adopt changesDocument and map relative processesProvide recommendations for process updates as the need is identifiedOther projects, analysis and duties as assignedRequirements:Bachelor's Degree in Business Administration, Finance, or similar areasFour years or more of relevant work experienceIntermediate skill level with:Microsoft Office - Outlook, Word, Excel, SharePoint and PowerPoint;Financial reconciliation and reportingBusiness writingProject managementStrong verbal and written communication skillsPractices professional discretionDemonstrate the following skills:Proficiently read, write, understand and communicate in English commensurate with duties and responsibilities of this positionFollow written and verbal instructions and proceduresPresent a polite, professional image of the department to both internal and external customersProject manage, work planning and prioritizationOperate at an intermediate skill level with Microsoft Office - Outlook, Word, Excel, SharePoint and PowerPointProfessional discretion when working with proprietary and sensitive informationEquivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.Performance Expectations:Cultivate positive working relationships with coworkers, management, customers, manufacturers, vendors and the general publicWork independently and as a committed team memberModel excellence in customer serviceActively support the mission of HSAS&F and the UniversitySet an example of professional appearance and demeanorMaintain accurate and timely documentationEffectively manage time, tools and resourcesMaintain a clean, uncluttered and safe work environmentMeet personal productivity goalsActively participate in departmental quality and process improvement activitiesDesired:Experience with UW financial systems; Ariba, Workday, MyFD; JP MorganExperience with a Computer maintenance management system (CMMS), 25LiveExperience with Visio; Microsoft ProjectExperience with process improvement methodsApplication Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.