Residing in Silicon Valley, the heart of innovation, Stanford GSB has built a global reputation based on its immersive and innovative management programs. We provide students a transformative leadership experience, push the boundaries of knowledge with faculty research, and offer a portfolio of entrepreneurial and non-degree programs that deliver global impact like no other. We strive to change lives, change organizations, and change the world.
Stanford Seed, the Stanford Institute for Innovation in Developing Economies, is a Stanford GSB-led initiative that is working to end the cycle of global poverty by training CEOs/founders in developing and emerging economies, inspiring Stanford students to become globally-engaged leaders, and supporting critical research from across the university to maximize our impact.
The Travel & Finance Administrator at Stanford Seed functions is an integral part of the Program Delivery team and is tasked with coordinating administrative, travel and logistical aspects of the Seed Transformation Program (STP) and other initiatives across the organization. In addition, the Travel & Finance Administrator will participate in process improvement work that supports the delivery of STP at scale. As a member of the Program Delivery Team, the candidate should have strong project management skills and be capable of helping drive cross-functional collaboration across the organization.
Role requires occasional work outside of the normal 8 am - 5 pm workday to correspond to working hours in regional offices (Ghana, India, Kenya).
Your primary responsibilities include:
Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Collaborate with teams in India, Ghana, and Kenya to help plan and support execution of STP events.
Develop project work plans and coordinate diverse teams to ensure timely completion of deliverables.
Compose and draft documents and correspondence for presentations, course handouts, and reports; perform substantial editing and fact checking.
Create, maintain, modify, and/or ensure accuracy of content in various documents and/or websites.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Specifically:
Manage travel logistics for faculty and staff participating in the Seed Transformation Program.
Plan and arrange domestic and international travel in compliance with program, university, and sponsor policies; obtain necessary passports, visas; and manage travel-related procedures and documentation.
May support Seed's Executive Director with administrative tasks, including calendar and travel expense preparation.
Create complex reports and spreadsheets which may utilize specialized software and systems.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
To be successful in this position, you will bring:
High school diploma and four years of administrative experience, or combination of education and relevant experience
Advanced computer skills and demonstrated experience with office software and email applications
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Proficiency in Smartsheets, Google Suite, and Box preferred.
In addition, our preferred requirements include:
Bachelor degree preferred
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Why Stanford is for You
Stanford's dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perksalign with what matters to you:
Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a Ted Talk, film screening, or listen to a renowned author or leader discuss global issues.
A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.
A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.
Discovery and fun. Visit campusgardens, trails, and museums.
Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more!
We pride ourselves in being a culture that encourages and empowers you.
How to Apply We invite you to apply for this position by clicking on the Apply for Job button. To be considered, please submit a cover letter and resume along with your online application. Additional Information
Location: Graduate School of Business, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.