The Finance Department at West Virginia University is seeking applicants for a Senior Grants Resource Specialist (Business Manager I NC.7). Due to the nature of this position's primary responsibilities, the newly hired incumbent of this position is expected to move into the planned Shared Services center when it becomes operational in 2020. This may require a change in work location and reporting hierarchy. The incumbent will contribute to institutional policy development and coordination and application of systems and procedure pertaining to sponsored funds administration. This will Include, rendering mandatory financial reports, billings, and invoices. This position will also require preparing, submitting, and presenting executive briefings to the Director of Financial Services, Assistant Directors, Deans, Chairs, Principal Investigators, Business Officers, etc. on post award accounting issues affecting the University. They will assist the Assistant Director with analysis of post award related issues of the University/Corporation and development of recommendations for new policies, practices, and procedures.
In order to be successful in this role, the ideal candidate will:
Review and interpret all funding agency financial aspects of awards and determines applicability of generally accepted accounting principles, federal and state regulations, and institutional policies and practices.
Develop, maintain and monitor comprehensive schedule for each award to ensure expenditure data is collected and accounted for in the institutional accounting system and reported to the appropriate sponsor.
Perform comprehensive review of all billing terms and conditions including timelines and deadlines to ensure compliance with all federal, state, and other regulations affecting grants, contracts or cooperative agreements. Includes implementation and utilization of all external invoicing and reporting systems covering the initiation of accounts, roles, set ups, security, maintenance and reconciliations. Incumbent is also responsible for all required training, site reviews and agency assistance pertaining to external accounting and billing systems as mandated by the sponsor.
Directly be responsible for accurate accounting and monitoring of receivables database in the accounting system at detailed level. Analyzes assets to determine appropriateness of each based on age of receivable, dollar amount, specific awarding agency and agency practice, institutional policy, and state law.
Provide monthly detailed report to Assistant Director regarding outstanding receivable issues. Assists Revenue Services staff in reconciling and posting of payments for sponsored research activity.
Complete collection activities required by due diligence based on institutional policy and incumbent's professional judgment. Includes monitoring accounts receivable and responding to payment issues. Notify Principle Investigators, Deans, Chairs and departmental business officers of problematic issues and following through to ensure resolution and appropriate accounting.
Anticipate and analyze operations and management information needs, responds by outlining reporting needs.
Produce informational reports on as needed or periodic basis determined by operational needs utilizing various system reporting tools and/or personal computer software. Serve as liaison between University/Corporation and external agencies/consultants concerning issues related to post award accounting.
Develop and maintain thorough understanding of various modules of the University financial systems and their integration.
Train university personnel including classified staff, non-classified staff and faculty on issues pertaining to financial management of sponsored research activity. Training can be informal or formal and pertains to award management in accordance with federal and state regulations, institutional policies and procedures, as well as individual award terms and conditions.
Bachelor's degree in Business, Accounting or Finance
Two (2)-Three (3) years' Experience in:
Accounting, banking, finance, or related field
Complex/high volume university/college/private entity business, accounting or finance department is preferred
Work experience which provided analytical and communication skills
Customer service or related experience
At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at https://talentandculture.wvu.edu/.
West Virginia University is an Equal Opportunity/Affirmative Action Employer and the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff and students, and invites applications from all qualified individuals, including minorities, females, individuals with disabilities and veterans.
Job Posting: Aug 6, 2019
Posting Classification: Non-Classified
Exemption Status: Exempt
Benefits Eligible: Yes
Internal Number: 181504
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.
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