Summary: This position reports directly to the Administrative Director of Budgets and Personnel (OBP) and works closely with the Vice Chancellor of Student Life (VCSL). The Student Life Finance Professional is responsible for various daily high level financial operations in UMD Student Life (SL) for both sponsored and non-sponsored projects which include reporting and analyzing monthly financial results; analyzing account balances and expense projections, recommending solutions for areas of concern while ensuring compliance with policy and Generally Accepted Accounting Practices (GAAP); identifying cost savings and process improvement opportunities; determining and implementing best practices; maintaining the chart of accounts for SL departments; provide comprehensive financial reports, projections, and assist in budget development for staff; plans, coordinates, and implements the annual budget entry process and year-end closing.
Essential Functions: 50% Accounting and Reporting Perform a variety of high level accounting functions. Monitor and analyze accounts, balances, and fund usage for compliance with financial reporting. Prepare detailed financial analysis utilizing historical data and recommend course of action to OBP Director and Vice Chancellor for Student Life. Develop reports for managers with recommendations regarding account and/or fund balances, budgeting practices and accounting functions. • Prepare monthly operating statements, analyze significant budget variances and/or identify trends, document variances in statement notes. • Reconcile general ledger accounts, transfer funds, set up new accounts, monitor fund balances, approve expense transactions, and develop various reports for managers. • Review and approve PCard transactions in EFS. Verify accurate accounts are being charged and expenses are appropriate. • Serve as a liaison/resource for the Office of the VCSL, Student Life departments, the UMD Office of Budgets and Analysis and Controller's Office, and for peers, colleagues, and fellow employees. Solve complex problems working independently. Provide detailed and global ad hoc reporting as required. • Responsible administrator for grant and contract financial management support. Acts as a liaison between Sponsored Projects Administration (SPA), Sponsored Financial Reporting (SFR), and SL staff on projects. Certifies effort statements and provides audit and oversight in regards to salary, commitments, and timely processing, working with Principal Investigators. • Act as the Payment Card Industry - Data Security Standard (PCI-DSS) Merchant Resource for SL payment card accounts and ensure employees with access to cardholder information have authorized, appropriate, and restricted access and are trained in payment card process and understand applicable policy, standards, and regulations. Complete an annual assessment and detailed compliance review to ensure 100% compliance with this policy and associated procedures, and report results of this assessment to ARS.
40% Financial Analysis Monitor and reconcile non-sponsored revenue, expense, and balance sheet accounts. Review, interpret and apply University and departmental policies and procedures; identify areas of concern. Develop and recommend solutions. • Scholarship administration providing programmatic and operational oversight for SL undergraduate scholarship activities and serves as the subject matter expert on the awarding of University scholarships to new and continuing students. Ensure awarding compliance with all federal, state, university, and donor requirements. Monitor scholarship awards and payments to ensure spending occurs as planned. • Complete annual non-academic term and collegiate fee estimation, working with SL Directors to request increase or new fees, reconcile, and enter fees into TFMS annually. • Review, monitor and reconcile payroll and fringe activity on a monthly and/or quarterly basis. Research questionable entries and resolve by suggesting and implementing solutions by entering a Retro Distribution and/or a Distribution Entry change as required. Requires in-depth knowledge of HRMS and higher level of security access. • Provide ad hoc reporting on complex financial issues and subjects using various software applications and relational databases to assemble and format the data and reports. Ability to analyze and select appropriate information and the best method or format for delivering it and an ability to clearly convey ideas on non-routine subjects. • Familiarity and demonstrated expertise in various University and non-University systems including EFS, HRMS, PS Reporting and Queries, Campus Solutions, EGMS, ECRT, TFMS, DMS, STAR, CampusGuard, and CBORD.
10% Annual Budgets and Year End Close Prepare detailed and complex analysis for non-sponsored and sponsored (as requested) accounts utilizing historical data; identify gaps between projected expenses, identify financial issues and recommend solutions based on financial, statistical, and operational information. • Develop expense projections based on previous activity and business knowledge of operation. Compile budget data into report for review by management staff. • Enter budget data into position budgeting and general ledger. Analyze year end expenses and prepare Period 12 and Period 913 closing entries for account clean up, corrections, carry forward estimates, and ending balance entries.
Starting salary: $53,934.40, commensurate with qualifications and experience
Required Qualifications: BA/BS plus at least 4 years of professional accounting work experience or a combination of related education and work experience to equal 8 years.
Internal Number: 331801
About University of Minnesota, Duluth
The University of Minnesota Duluth integrates liberal education, research, creative activity, and public engagement and prepares students to thrive as lifelong learners and globally engaged citizens.
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