Senior Associate Dean for Finance and Administration for Dean of Research
Job Number: 83931
I. Job Purpose
Reporting directly to the Vice Provost and Dean, serve as the chief operating officer for the Vice Provost and Dean of Research (DOR), driving operational and financial excellence throughout the organization. Function in a critical leadership role to ensure financial and administrative management that enables the Vice Provost and Dean's Office and the 30 units associated within it to achieve their strategic and operational goals. Serve as the principal steward of the units' resources (i.e. financial, human and physical) and assume responsibility for financial operations, budget and financial planning, facilities planning and management, human resources, information technology and security, faculty affairs, research administration and health and safety operations. Provide oversight, direction and expert advice to the many units within DOR on administrative and financial matters.
II. Core Duties
Ensure an optimal management and administrative infrastructure supporting DOR; direct responsibility for Human Resources, Finance, Facilities Planning and Management, Information Technology; oversight of finances and administration for all independent institutes, labs and centers, management of smaller units such as shared facilities or platforms and other entities as they may be developed; collaborative oversight of the management of all other DOR administrative departments.
Lead, manage, collaborate with, and represent the directors of Finance, HR, Facilities, IT, and Research Administration in the central office of the vice provost and dean of research, as well as the managing directors in each academic and research support unit with VPDOR.
Provide strategic leadership and guidance on all aspects of financial resource management. Through the work of the Finance team, preserve and enhance DOR's financial assets, including establishing effective controls and management reporting; oversight of consolidated budget and annual budget priorities/requests, capital plan and budget, fund management, expenditures, and compliance; management and allocation of reserves and use of the endowment; development of models for the operating budget.
Provide strategic leadership and guidance on all aspects of workforce planning and talent management. Through the work of the HR team, ensure all staff adhere to University personnel policies and procedures, including oversight of compliance with all applicable labor laws; oversight of development of internal programs and policies, setting standards for carrying out University personnel philosophy; employee and labor relations management; job classification and salary setting; performance management; staff training and advancement.
Oversee facilities planning and management; oversight of DOR supported construction and renovation, ensuring contract quality and control processes are followed in completion of capital projects on time and within budget; oversight of development and assignment of the applicable physical plant.
Ensure compliance with federal, state, and local laws and regulations governing health and safety; ensuring that all activities are conducted so that the health and safety of employees, students, visitors, the public, and the environment are protected.
Apply analytical and planning expertise as needed in support of administrative, financial and facilities management and program development activities.
Ensure DOR's computing and technology needs are met. Work with university officials on designing and modifying university-wide information systems.
Serve as the DOR's primary voice in a number of university-level forums, committees and task forces. Work closely with senior officers from across the institution to develop university policies, procedures and systems in a wide range of areas to make positive contributions to improve administration at Stanford.
Other duties may also be assigned
Education & Experience:
Bachelor's degree and ten years of relevant experience in administrative and financial management or combination of education and relevant experience.
Experience in leading operations in a large organization. Academic unit experience preferred.
Knowledge, Skills and Abilities:
Demonstrated leadership in strategic planning, change management and process improvement.
Ability to demonstrate a high level of diplomacy in persuading and influencing a wide variety of people at various levels to achieve results in a collaborative decision-making environment.
Excellent interpersonal and communication skills. Able to solve problems, trouble shoot, negotiate, think creatively and resolve conflicts. Writing skills required to create compelling and widely read budget requests, funding agreements, and policy documents.
Advanced financial expertise in budget planning and financial forecasting.
Attention to detail and accuracy.
Expert analytical and problem solving skills.
Strong knowledge of industry standards, trends and/or regulatory requirements.
Subject matter expertise for areas(s) of responsibility. Experience with grants and contract administration preferred.
Excellent organizational skills and ability to manage multiple priorities and deadlines.
Ability to cultivate strong collaborative relationships.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety and Integrity: Demonstrates commitment to personal responsibility and value for safety and integrity; communicates values and concerns related to safety and integrity; uses and promotes safe, ethical, and compliant behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu
IV. About the Office of the Dean of Research
The Office of the VPDoR is directed by the Vice Provost and Dean of Research and oversees Stanford University's research, research policies and interdisciplinary programs. The VPDoR office provides oversight for 20 independent labs, institutes and centers, including physical and biological sciences, engineering, social sciences and humanities disciplines, three shared equipment facilities and the offices of Technology Licensing, Environmental Health and Safety, Research Compliance, International Affairs, and Science Outreach and has a consolidated budget of $245M.
V.About Stanford University
Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.
Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning.To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.
Regularly perform desk-based computer tasks.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl, sort/file paperwork or parts, lift/carry/push/pull objects that weigh 11-20 pounds.
* -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Additional Information
Location: Dean of Research, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.