A very exciting opportunity is available for a multi-faceted diverse position as Associate Director of Finance and Administration serving the Department of Health Research and Policy and the Population Health Sciences unit. Working with the Executive Director of Finance and Administration this position will expose you to many different areas of running a large multi-divisional unit as well as a Basic Science Department. We are seeking an Academic Operations Manager 2 to provide strong financial analysis and reporting, management and coordination of administrative and operations-related functions with substantial impact within these units. Manage staff to achieve the research and teaching mission, goals and objectives of the unit.
Direct staff and provide leadership to achieve goals and vision of the organization and the day-to-day operations. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
Develop and manage complex budgets and forecasting scenarios for the PI's of HRP and PHS as well as the general department accounts. Oversee all faculty grants and portfolios. Manage budget preperations for new sponsored projects; subawards and subcontracts set-ups. Analyze financial data across all department funding types identifying trends and discrepancies. Use advanced excel skills to provide reporting and analysis
May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
Manage through others all day to day operations of multiple units and one academic department. Exhibit and lead Lean principles and practices.
Develop business plans and infrastructure to support research and teaching. Provide analysis and review of multi-year plans, including providing alternative methods for achieving goals when necessary. Influence leadership on specific recommendations for current operation and for future development of the organization and lead process improvement.
Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
Manage the day to day operations of the units/department including HR, Facilities, Compliance, Grant Management, Budgeting, Financials, Space Management, Personnel Management
* - Other duties may also be assigned
Proactive, detail-oriented self-starter with extensive prior Stanford University (SOM) grants management (NIH, CIRM, DOD, AHA, MDA, fellowships, etc.) experience.
Desire minimum of 5 years to 10 years relevant experience.
Advanced Excel skills.
Prior extensive management experience desired.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Strong financial expertise in accounting, budget planning and financial forecasting.
Strong expertise in grants and contract administration.
Strong analytical and problem solving skills.
Demonstrated leadership and supervisory skills including conflict resolution.
Excellent planning and organizational skills.
Excellent communication skills.
Strong negotiation and interpersonal skills.
Attention to detail and accuracy
Strong expertise in business and management computer applications and databases.
Strong knowledge of industry standards and/or regulatory requirements.
Subject matter expertise for area(s) of responsibility.
Ability to multi-task and manage deadlines.
Constantly perform desk-based computer tasks.
Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORKING CONDITIONS:
Occasional evening and weekend hours.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.