Finance Reporting & International Contract Specialist
(Finance Specialist III - Band F)
College of Agriculture and Life Sciences
Ithaca, New York
International Programs (IP-CALS) in the College of Agriculture and Life Sciences (CALS) meets the fundamental challenges of development and food security through teaching, research, and outreach programs that involve undergraduates, graduates, faculty, and mid-career professionals. With innovative projects and degree programs that focus on food, agriculture and development, IP-CALS produces leaders who positively and sustainably improve global food security.
Investigate problems/trends: recommend and forecast changes to income budgets; analyze financial strategies; implement solutions; and prepare financial reports. Monitor expenditures and supervise the maintenance of financial accounts and records, ensuring adherence to university policy, various internal and external regulations. Exercise budgetary and financial stewardship over resources and expenditures. Requires knowledge and ability to foresee potential problems/issues, research situation, develop and implement solutions, and follow through to ensure problems/issues are resolved. Keep Department Directors, Administrative Manager, Finance Manager and PI's informed of all issues/concerns in a timely manner.
Under the direction of the Administrative Director, serve as lead grant and contract specialist and financial specialist. Manage pre- and post-award budgets for grant submissions for the department. Provide support to over 35 faculty and staff with grant and contract submissions. Administer preparation of grant related administrative forms, ensuring accuracy and timeliness of all documents submitted; liaison with the College Research Office and Sponsored Financials Services; monitor proposals and awards for compliance with all sponsor requirements/guidelines; assist with submission proposals; develop and maintain a broad understanding of the department's research goals, including knowledge of faculty research projects and sponsors. In conjunction with CALS/CHE BSC coordinate procurement workflow between department and BSC; review high risk transactions with Finance Manager.
Serve as the CALS International Independent Contract Liaison. Review all college international independent contracts. As the contract administrator, manage all college wide International Collaboration Agreements. Serve as the college's primary contact for international contracts, interfacing between staff and faculty, the ICERTIS contract management platform, and a cross-functional team from legal, tax, risk, and the OVPIA. Provide input, review, modify, and negotiate agreements on behalf of the college.
Work with Finance Manager to assist with the oversight and direction for all financial operations. Establish and monitor all accounting and annual budgets. Assist the PI's with the development of financial projections and strategies, and provide extensive grant and contract administration support for projects and MSA's with all collaborators and clients. These clients may include external businesses, universities, and governmental agencies. Manage all insurance coverage needs with Cornell Risk Management. Act as liaison and foster strong working partnerships with Finance Manager, Sponsored Financial Services, PI's, financial staff and other parties. Oversee and direct work associated with all purchases and p-card transactions within the program. In conjunction with the PI's, provide financial management, reporting and support, identifying and disseminating best practices, and representing the department on university projects/committees.
Oversee Graduate Field Representative to ensure graduate student appointments are processed and funded. Prepare and verify information to submit appointments. Track graduate student support and student status each semester, process fellowship and assistantship appointments, process payments for stipends, tuition and health insurance.
Bachelor's degree in finance or equivalent; at least 3-5 years of experience or equivalent.The successful candidate must be personable, flexible, possess excellent organizational skills and take pride in their work.Must have demonstrated skills in managing complex sponsored research awards and developing complex financial projections based on diverse fund sources.Advanced proficiency with Excel is required.Experience with international independent contract administration.Ability to foster and develop a team. Promote cooperation and collaboration among internal and cross-functional team members.Must be able to work under pressure with a great deal of initiative and ownership.Excellent oral/written communication, customer service, organizational and time management skills are essential, with the ability to prioritize multiple projects, while accomplishing tasks that are urgent or of a sensitive or confidential nature, meeting competing deadlines and priorities.Ability to work with and represent work unit professionally and ethically with tact, diplomacy, and advocacy, while creating a high-quality and respectful work environment. Must be able to work independently and as part of a team while meeting tight deadlines. Ability to help establish realistic goals and deliver work on schedule.Must be comfortable working in an environment where change in process is the norm.Must have demonstrated ability to handle sensitive/confidential material in a highly professional manner.Must have prior supervisory experience.Prior experience with grants and contract administration.
Advanced degree in finance or business administration. 5 - 7 years prior experience. Experience in higher education academic unit administration.Proficiency with Cornell systems preferred.
Visa sponsorship is not available for this position.
Relocation assistance is not available for this position.
University Job Title:
Finance Specialist III
Pay Rate Type:
Number of Openings:
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