The Director of Finance will oversee the responsibilities of the business office for both St. James Academy (the School) and St. James Church (the Church). The Director of Finance reports to the Head of School and is a member of the School’s Administrative team as well as reporting to the Rector of St. James Church. This is a 12-month position that follows the Academic Calendar during the School year with a modified schedule during the summer months. Compensation is based on experience with benefits. Duties and Responsibilities: Finance for the School ? Work with Head of School and the Board of St. James Academy to stabilize and grow by formulating strategies and plans ? Formulation of annual budgets and targets ? Review of accounts and investigation of variances ? Provide monthly updates to the Board and work in conjunction with the Head of School and the Finance Committee to analyze financial trends ? Prepare the yearly operating budget for Board approval. This will be accomplished with the Head of School and the Finance Committee ? Establish a plan and schedule for the preparation of the annual budget that will permit the setting of the succeeding year’s tuition at a Board of Trustees meeting in the middle of the fiscal year. prepare agenda for finance committee meetings ? Maintain communication with the investment firm and banking institution and track all School investments Finance for the Church ? Work with the Rector and the Vestry of St. James Church to stabilize and grow by formulating strategies and plans ? Formulation of annual budgets and targets ? Review of accounts and investigation of variances ? Provide monthly updates to the Vestry and work in conjunction with the Rector and the Treasurer to analyze financial trends ? Prepare the yearly operating budget for the Vestry approval. This will be accomplished with the Rector and the Treasurer ? Maintain communication with the investment firm and banking institution and track all Church investments Accounting ? Use standard accounting and bookkeeping procedures for non-profit accounting in order to keep an accurate record of the cash and financial position of the School and Church and manage the financial operation of the School and the Church so that the institutions remain financially stable ? Prepare monthly financial statements for the respective organizations ? Review and oversee any communications with Federal and State agencies ? Oversee all Church and School purchasing, payables and receivables (including those that are past due) ? Manage input to payroll process to ensure accuracy to approved compensation levels, deductions, etc., and prompt reporting and payment to State and Federal agencies. ? Prepare for the annual audit of the School and Church’s financial statements ? Work in conjunction with the Investment and Finance Committees of both organizations to oversee all financial investments ? Oversee all School and Church purchasing, banking activities, payroll and benefits programs. ? Review and/or prepare all bank deposits ? Conduct monthly bank reconciliations for all accounts ? Help prepare the policies and procedures as it relates to internal control over accounting and financial reporting Admissions and Enrollment for the School ? Assist the Head of School and the Financial Aid Committee with family reports from School and Student Services regarding financial assistance information ? Consult with the Head of School on re-enrollment contracts and financial assistance ? Register families with FACTS Tuition Services once the student enrollment contract has been received by the School, signed by parents and signed by the Head of School ? Arrange invoicing of tuition contracts that will be serviced by the School ? Oversee and manage the collection of tuition directly from parents and FACTS this includes communication with families regarding arears Human Resources ? Provide Church and School employee information packets to all new hires: fingerprinting, background check, verification of citizen status, selection or waiver of benefits and all tax and deduction paperwork ? Assist the Head of School and Rector with decisions regarding salaries and benefits for all personnel ? Manage risk at the Organizations to ensure the safety of personnel and students in their use of the facilities and work with the Head of School, Rector, Board of St. James Academy and the Vestry of St. James Church to maintain appropriate levels of insurance to protect and to cover the liability of the Organizations ? Maintain confidential and up-to-date Employee Files on each individual Church and School employee ? Oversee and administer the School’s benefits programs. ? Oversee the relationship with the benefit providers including TIAA-CREF ? Schedule annual meeting for Health Insurance, School Insurance; Liability on Property, Supplemental Insurance, TIAA-CREF Advancement for the School ? In collaboration with the Advancement staff, facilitate the accurate accounting and documentation of all gifts and grants made to the School ? Oversee the accurate accounting and depositing of all donations to the School Other ? Support the School and Church and their leadership ? Attending or volunteering for school events ? Perform other duties as assigned
CPA ? Bachelor’s Degree in Business Management or Administration, Accounting, Finance or related field to Finance ? Experience in the preparation of financial statements in accordance with Generally Accepted Accounting Standards (GAAP) for Non-profits ? Experience with Quickbooks, IT skills (Google), Excel etc., ? Ability to work independently and a member of a team ? Experience supervising employees ? Experience in an educational setting preferred and/or public accounting experience with non-profits ? Ability to prioritize and meet deadlines ? Strong Organizational and Communication skills ? Five or more years of experience in a supervisory role of a business environment ? St. James Church and Academy are Equal Opportunity Employers.