The Experimental Station fosters a dynamic ecology of innovative educational and cultural programs, small business enterprises and community initiatives. Since 2006, we have both built our own programming to address local needs and have fostered, hosted, and sponsored many other initiatives. Current programs include Blackstone Bicycle Works, Link Up Illinois, 61st Street Farmers Market, small business incubation, and public arts and cultural events. We are currently seeking a Finance/Human Resources Administrator who will be central to supporting our business health and employee wellbeing as we grow.
Finance/HR Administrator Position Objective
A successful Finance/HR Admin will keep all of Experimentals Station’s bookkeeping in working order and will be responsible for many facets of the employee experience within ES. This position has the unique opportunity to understand where the organization stands day to day financially and will help future planning as well.
The Finance/HR Admin will work in collaboration with and report directly to the Executive Director.
This position also works closely with the Assistant Director, Communications Associate and Development Associate, but interacts with many different people across the organization.
The Finance/HR Administrator’s duties include:
Proper recording of all ES revenues and purchases in Quickbooks Pro
Reimbursing and tracking EBT sales for farmers markets
Printing checks for payment of bills and issuing invoices for services rendered
Researching billing questions
Assisting with preparation of programmatic budgets
Compiling financial information to report to funders, donors and corporate partners
Tracking status of matching grant campaigns
Assisting with fiscal sponsorship administration
Assisting with annual financial/organizational audit
Reconciling bank accounts & credit card
Creating reports for Blackstone Bicycle Works program - monthly sales/inventory etc.
Human Resources Administration
Providing payroll administration for full time/part time/contractors
Providing human resources administration (health insurance, direct deposit, unemployment, workers comp, vacation, retirement)
Coordinating with insurance and other benefits brokers, set up trainings and annual audits
Guiding and managing hiring, onboarding and exit processes
Planning annual retreat and staff bonding activities throughout the year
Researching, proposing and implementing improvements to benefit offerings
Drafting new/revised HR policies and procedures
Keeping organization up to date on proper HR practices, with constant eye towards DEI (diversity, equity and inclusion)
Assisting with the development of organization-wide systems and procedures
Keeping ES business records/computer files in good order
Assisting with event coordination and bookings
Leading tours of the building occasionally
Communicate clearly, with a detailed understanding of ES mission and goals
Multitask and meet deadlines
Proficiently use Quickbooks, Excel and Google Suite, especially Google Sheets
Maintain the confidentiality of privileged information
Commit to help generate resources for programs serving underrepresented communities
Finance, office administration, human resources, small business ownership, or nonprofit management experience a plus
Proficiency in Quickbooks Pro and Excel are a must
Database platforms such as Salesforce and HR management software experience is a plus, but training is also available
Additional Salary Information: This is a full-time position with a salary of $42-44k commensurate with experience. It comes with 50% employer contributed health and dental insurance, and with 7 personal days, 6 holidays, and vacation days added annually.
About Experimental Station
The Experimental Station is working to build independent cultural infrastructure on the South Side of Chicago. We do this by fostering a dynamic ecology of innovative educational and cultural programs, small business enterprises and community initiatives. Since 2006, we have both built our own programming to address a variety of identified local needs and have fostered, hosted, and sponsored numerous other initiatives.