The Assistant Vice President (AVP) for Finance is a key member of the Finance & Administration team responsible to lead, direct, monitor and provide strategic partnership for all finance functions in accordance with generally accepted accounting principles, federal/state regulations, college policies and guidelines and leading business practices. The AVP works strategically and collaboratively to enhance and plan for the College’s financial strength through analysis, innovative ideas, cost-effective approaches, high quality budgeting and monitoring, accurate accounting and tax compliance, and useful reporting for decision-making and benchmarking. The AVP ensures a strong system of institutional internal controls through clear policies and procedures. The AVP works closely with the Vice President for Finance & Administration with long-term planning and daily administration of institutional finances and on strategic matters, including support for the Board of Trustees.
The AVP provides administrative leadership and oversight of all finance-related functions, including accounting, budget planning and analysis, debt management, accounts payable, accounts receivable and certain procurement functions. The AVP leads a 13-member finance team in the development, oversight and reporting of the College’s $162 million operating budget and net assets of $1.4 billion.
The AVP is also responsible for key cross-functional collaborations that support financially sound college policies, planning and practices to include members of the President’s leadership team, Human Resources, the Center for Information Technology, Facilities Management & Planning, the Offices of Admissions and Financial Aid, Institutional Research, and the Offices of the Dean of Arts & Sciences and the Conservatory.
EXAMPLES OF DUTIES/ESSENTIALFUNCTIONS:
Board of Trustees Support • In collaboration with the VP, provide support to the Board of Trustees, including the Budget & Finance Committee, Audit Committee, Investment Committee (in collaboration with the Chief Investment Officer), the Debt Finance Sub-committee and the Capital Planning Committee (in collaboration with the Chief Facilities Officer). • Assist with the development of committee planning calendars, meeting agendas and materials • Coordinate the periodic review of and recommend modifications to board-approved financial policies. • Prepare and present materials to the Board of Trustees, and at the direction of the VPFA, effectively communicate and present critical financial matters.
Subsidiary Entities Support • Collaborate with the VP to provide support for subsidiary entities, including the College Properties of Northern Ohio and College Properties of Ohio and College Properties of Southwest Florida. • Provide support and leadership for the financial activities of subsidiary organizations, including the audit process and compliance reporting.
Leadership, Management & Supervision • Provide supervision, leadership, and mentoring to staff. • Hire and develop exceptional talent to meet the needs of the Finance organization and the College. • Align roles and assignments of team to meet the demands of the Finance organization and the College. • As appropriate, develop and recommend options for the organization of the Finance functions to ensure optimal and efficient provision of services to campus constituents. • Ensure that all Finance staff are properly trained, cross-trained and continually developing in knowledge and skill to support financial and institutional goals. • Ensure proper accountability to team members through goal setting, regular provision of feedback and performance management aimed at encouraging the professional development of each team member. Ensure that the Finance team is properly informed and engaged to ensure they have the necessary information to effectively perform their roles. • Build a strong, cohesive, collaborative team that is inclined to partner across departments and maintain an institutional and customer-centered perspective. • Demonstrate and promote high standards for quality, productivity, and service. • Continue business process analyses and implementation of enhanced service provision.
Financial Planning, Modeling & Budgeting • Enhance and manage the college’s long-range planning model to support operating and capital planning and decision-making. • Develop and maintain new tools to support analysis of key revenue and expenditure drivers. • Enhance and manage college and department level budgets. • Develop and maintain benchmarking tools and standard reports to inform decision-making and planning efforts. • Support and collaborate with the Budget Manager in the development, implementation and monitoring of the operating budget, including the development of standard and effective guidelines, processes, reports and tools.
Financial Reporting & Benchmarking • Develop and manage institutional and departmental financial reporting tools. • Develop and manage reports to monitor key financial ratios and to support scenario development. • Develop and manage benchmarking reports to measure financial position and support the development of financial plans to improve the College’s financial health and sustainability. • Ensure the timely development and submission of compliance reports for subsidiary entities.
Debt Management • Provide support and monitoring of the College’s debt portfolio. • As appropriate, develop proposals for the restructuring and/or refinance of existing debt. • As appropriate, coordinate the work of finance advisors, legal and banking services as part of debt issuance and refinancing processes. • Prepare and lead annual surveillance and rating calls with Moody’s and Standard and Poor’s rating agencies.
Accounting & Internal Controls • Ensure appropriate policies, procedures, and internal controls are in place and communicated in a user-friendly manner to the campus community • Provide leadership to staff in researching and applying accounting rules • Provide leadership to staff to develop and manage efficient processes • Ensure the accuracy of all accounting records and compliance with generally accepted accounting principles (GAAP) and college policy, including accounting for endowment, short-term investments, construction and fixed assets, government and private grants, contributions, leases, debt and related instruments • Support timely month-end and fiscal year-end close processes and the development of quarterly financial statements • Support timely reconciliation of all asset and liability accounts. • Support the routine monitoring and analysis of designated and restricted expendable net asset balances • Support and guide the Finance team to ensure accurate and timely vendor payments, expense reimbursements, student refunds, and other disbursements, with helpful and friendly service to campus constituents. • Ensure that the necessary internal controls and segregation of duties are in place with respect to the accuracy of payroll processing in the Department of Human Resources and the postings to the financial records. • Ensure that the Finance team takes initiative to provide internal control review, review of accounting entries/postings, tax advice/review, reconciliation review, and other collaborative support to the HR team with regards to payroll, benefits, taxation, deductions, etc.
Procurement • Promote cost-effectiveness throughout the College and continuously seek efficiencies. • Support the Procurement team in the development and execution of a unified and seamless solution for campus members, with appropriate internal controls in place. • In partnership with the Chief Facilities Officer, consider the most effective organizational structure and alignment of services currently supervised by Facilities Management & Planning to ensure a strategic procurement function for the College. • Partner with campus constituents to identify ways to reduce expenses, including the overall cost of procurement for the university. Capture and communicate savings and benefits.
Treasury • Maintain banking relationships and support the Controller with the oversight of bank services and transactions. • Support the Finance team in the_ operation of the P-card system. • Monitor and oversee investment of pooled cash not managed by the Investment Office. • Ensure timely debt service payments and submission of required compliance reports. • Work collaboratively with the Chief Investment Officer to ensure accuracy of transactions and reporting.
Business Process Improvement & Technology • Continuously gain knowledge regarding best and emerging practices, while optimizing the standard tools for finance organizations. • Support and guide the Finance team to: o Routinely review and assess business practices, including acquisition and use of feedback from constituents. o Ensure a sound system of internal and business controls for financial and business processes o Optimize use of technology and results. o Identify workflow, policy, service and technology enhancements. o Manage and coordinate implementation of new and effective functionality using technology. o Oversee technology upgrades and changes. o Ensure compliance with security policies and procedures.
The successful candidate will have: • At least 10 years of progressive responsibility and experience in higher education or similarly complex organization in a finance-related role. • At least 5 years in a substantive management role in a finance-related organization. • Bachelor’s degree in business, accounting, finance or related field. • Demonstrated experience with the effective optimization of technology, analytical tools and reporting. • Proficiency with financial database management systems and reporting tools, including ERPsystems. • Demonstrated competence in development of financial and budget planning models and benchmarking tools. • Proficiency with Microsoft Office suite • Strong written and oral communication skills. • Demonstrated analytical skills and the ability to synthesize complex data for a variety of audiences.
• Master’s degree in business administration, public administration or other relevant field of study. • Certified Public Accountant licensure strongly preferred (active or inactive). • Prior experience in private higher education strongly preferred. • Project Management Professional (PMP) Certification or related certification or related experience. • LEAN Six Sigma or other business process certification or related experience. • Experience with Banner ERP preferred.
• A record of integrity, honesty and trustworthiness • Skill in managing, monitoring and measuring work performance and progress towards goals • Ability to manage and simplify complexity • Demonstrated experience as a life-long learner • Skill as a strong listener with strong communication ability • A flexible and agile professional who exercises sound judgement • Proven business and planning acumen • Analytical with a results-orientation • Demonstrated managerial courage • A leadership style that demonstrates effective team building • A professional approach that reflects humility • Responsible and accountable professional with strong skill in project management • Ability to leverage the principals of Organizational Design • Demonstrated collaborative approach to work with creative problem-solving skill • Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of institutional students, faculty, staff, alumni and stakeholders
About Oberlin College and Conservatory
Oberlin College is an independent, coeducational institution located in Oberlin, Ohio, approximately 35 miles southwest of Cleveland. Founded in 1833, the College was the first coeducational college in the United States and a historic leader in educating African-American students.
The College is dedicated to educating highly talented, motivated students from diverse geographic, economic and social backgrounds. It offers four-year bachelor’s degree programs in the College of Arts and Sciences and the Conservatory of Music (the “Conservatory”), its two main divisions, and a five-year double-degree program leading to the award of both the bachelor of arts and bachelor of music degrees. Programs in music are also offered at the master’s degree level. The College had an undergraduate student enrollment in Fall 2018 of 2,255 in the College of Arts and Sciences and 530 in the Conservatory, including 181 double degree candidates.