As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.The University of Washington is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in out pursuit for achieving excellence in education, research, and community service. Our staff enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.The Department of Otolaryngology has an outstanding opportunity for an Associate Director of Finance and Grants Management.The Department of Otolaryngology is a clinical academic department of the University of Washington School of Medicine (SOM) which is part of UW Medicine. The Department provides patient care services at Harborview Medical Center (HMC), University of Washington Medical Center (UWMC), Seattle Children's Hospital (SCH), Veterans Affairs & Puget Sound Health Care System (VA), Northwest Hospital (NWH), and Seattle Cancer Care Alliance (SCCA). The Department is actively involved in clinical service, research programs, residency training programs and educational programs, and includes oversight for the Virginia Merrill Bloedel Hearing Research Center. The department employs approximately 40 total regular faculty, research and clinical fellows, 32 residents and fellows, and 20 staff. The Associate Director of Finance and Grants Management will have a direct report to the Director of Otolaryngology - HNS. As such, the Associate Director has a comprehensive range of responsibilities for the Department's fiscal and grant management operations. Core Competencies for this position include demonstrated proficiency in financial accounting, financial operations and financial analysis. Additional competencies include professionalism, sophisticated communication skills, and excellent organizational & analytical skills.40%Planning, organizing, and managing the department's financial support operation, including the budgeting and accounting functions: Assigning and directing, and reviewing the work of staff who maintain department budgets/accounts and developing and implementing appropriate internal controls.Responsible for the development and strategic, long-range planning for the Departments fiscal and grant management operations.Exercises independent judgment with signature authority on the allocation of funding sources for both payroll distributions and departmental purchases.Interpreting policies and regulations concerning the department's financial activities; ensuring compliance with the University's policies and procedures as well as guidelines form the federal government, state and other research project sponsorsManages contracts, self-sustaining and cost center accounts and faculty allocations.Produces comprehensive fiscal reporting for the department.Compiling, interpreting and communicating financial information to various audiences, including the department leadership, the faculty, and stakeholders within UW Medicine.Serves as primary counsel to the Director and Principal Investigators on all departmental fiscal matters.Partner with the Director to manage preparation of practice plan accounting semi-annual accounting/incentive documents and disseminating decisions or resultsPartner with the Director calculating clinical financial performance ratios, other metrics, and benchmarks to keep the faculty/department cost accounting, forecasting and planning.20%Manage the financial planning and analysis for all department grants, sponsored agreements and contractsMaintain oversight of complex faculty effort reports; work directly with PIs to resolve cost-share requirements or any requirements for non-federal funding sources.Provide guidance on the tracking and reconciliation of research-related hospital and physician billing. Work directly with PIs and the Clinical Trials Office to assure compliance with SOM guidelines for clinical research.Supervise post-award management; implement, monitor and manage budgets.Direct the development of monthly accounting report analysis and independently work with individual investigators to review budget expenditures and projections.In partnership with the principle investigators, assure post-award budget is in alignment with the terms of the awardProvide guidance to faculty in the understanding of the fiscal aspects of their sponsored agreements. Review grant budgets and advise PIs on fiscal issues.With delegated signature authority, review and approve research-related purchasing15%Partner with Director in the management of clinical income, hospital agreements and submission of financial reports to School of Medicine and Board of Trustees.Proactively advises the Director and Principal Investigators on staff salary support.Reviews and analyzes accounts to ensure compliance with University rules and regulations, sponsor restrictions and requirements.25%Operational supervision of 2-4 employees; responsible for training and review of performance; delegation of workload to accomplish the fiscal requirements of the department. Participates in recruitment and executes annual performance evaluations of supervised staff.Processes Cost Center billings and maintains departmental equipment inventory.Audits Workday (Payroll) records.Responsible for agenda and action items for finance team meetingsOther duties as assignedMinimum Requirements:BS/BA in Finance or Business from an accredited school or college AND a minimum of five years financial/accounting experience in a position of increasing responsibility and complexity.Proficiency with 1) Excel spreadsheets, including links, pivot tables and displaying data; 2) word processing and databases in a Windows environment.Demonstrated ability to generate and present financial reports to executive leadership.Demonstrated ability to work well with faculty and staff, with effective communication and positive attitude for delivery of excellent fiscal services.Excellent communication skills. Must be able to present data and explain policies and procedures to various levels and groups of people. Must be able to effectively train support staff.Ability to adopt to new systems and take the lead in establishing new processes associated with significant change.Ability to creatively problem solve.Desired Requirements:MBA, MHA or other relevant advanced degree.Proficiency with UW financial systems and processes.Experience with UW systems (MyFD Desktop, Workday, Grant tracker, Ariba, eProcrurement, SAGE,) and UW policies/procedures.Knowledge of School of Medicine policies, regulations and institutional/state accounting and/or budget procedures is highly desirable.Experience supervising fiscal staff and directing operational activities.Conditions of Employment: At times of high productivity, additional evening, morning, and weekend hours may be required.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.