Reporting to the Director, Budget and Finance, the Finance Manager provides support relative to the Department's financial activities. This position ensures efficient and cost-effective administration and financial management of financial activities in compliance with internal and external policies and procedures.
Financial Analysis: Incumbent will be responsible for the preparation and initiation of budgets, subcontracts, reconciliations, payables, accruals, payroll, progress reports, and subcontracts. Additional responsibility also includes analysis, monitoring, evaluation, and reporting of these activities to the Director Budget and Finance, Department leadership, and other stakeholders. Advises, educates, and serves as an internal consultant for Department faculty and senior management on budget variances; provides variance analysis support to Chair, Department Administrator, and faculty.
Budget & Financial Reporting: Monitors actual results, identifies potential for shortfalls and recommends and suggests steps to prevent and correct variances; prepares and distributes financial reconciliation reports to NYP Finance. Demonstrates ability to design and implement complex financial reporting tools, business plans, and management reports using best practice applications, tools and processes for a large academic department. These products will assist in forecasting and monitoring of budgeted transactions, unbudgeted variances, and funds flow.
Assists with development of complex ad hoc financial reports for senior management decision making at the department level. Specific examples include, reconciliation of accounts and preparation of monthly financial statements, quarterly budget monitoring, and annual budget preparation. Incumbent will have expert knowledge of financial rules and restrictions, profits/loss statements and projections, budget variance monitoring and control procedures.
Works collaboratively with Research Administrator on financial management of grants and research related funding streams. Works with revenue cycle management team to monitor budget projections and analyze variances.
Business Services & Accounting Operations: Oversees Finance support staff; Finance Analyst(s) and Finance Coordinator(s), who manage daily financial operations and transactions across Department. Implements, communicates and manages department financial policies, accounting systems, and financial controls; process monthly fund transfers, expense corrections, and cost allocations; prepare and process labor accounting transactions; complete routine bank and account reconciliation; audit and approve department-wide procurement, p-card, petty cash, and accounts payable activity.
Finance Staff: Participates in the recruitment, and training, directs of Finance support staff; aides in fostering growth and development of staff through effective coaching and by coordinating opportunities for continuing education, skill development and career growth; actively participates in the training and evaluation of staff who access and use financial systems and process transactions within CUMC Administration and across the Department.
Financial Controls and Compliance: Liaises for financial matters between CUIMC, NYP, P&S, affiliates and external agencies; meets fiduciary responsibility for financial controls and comply with all audit requirements. Attends routine status meetings with operations team, gaining insight and knowledge regarding financial operating activity. Identifies, recommends, and implements changes to processes and procedures to improve workflow; analyzes, reviews and administers internal cost allocation methodologies; recommends changes as appropriate.
Cross covers other related administrative positions and performs other duties as assigned.
Requires a bachelor's degree, preferably in business administration, or equivalent in education, training and experience, plus four years of related experience in business or similar institutional administration.
Master's Degree in Healthcare Finance, Accounting or Business Administration or equivalent in relevant education, training, and experience highly preferred, well as progressive related financial experience in academic medical center setting.
Demonstrated ability to manage and work effectively with complex financial systems, models and methodologies.
Demonstrated ability to research and prepare comprehensive reports, plan, implement, and evaluate programs and services, and develop and maintain effective relationships with faculty, staff and administrators at all levels.
Demonstrated ability to analyze and coalesce data from multiple systems and present it in a straightforward format (both financial and narrative);
Demonstrated ability to identify solutions to complex problems; cutting edge skills with financial systems including spreadsheet preparation and presentation.
Must possess excellent written and oral communication, as well as demonstrates strong interpersonal and organizational skills needed.
Expert-level computer skills including Microsoft Office Suite, data warehouse and reporting tools, queries and reports.
Type other requirements and/or special indicators if CUIMC
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 499604
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.