Reporting jointly to the Senior Director of Unit and Faculty Support and the Finance Unit Head, the Unit Coordinator provides high level administrative support to the Unit Head, and to the unit's projects and activities.
Essential Duties and Responsibilities: The Unit Coordinator, Finance performs the following functions:
Works with faculty to ensure smooth delivery of first year, required course and provides direct course delivery support including logistics for complex exercises and simulations.
Organizes and plans logistics for seminars series, research conferences and other unit events.
Manages the administrative process for faculty recruiting: distribution of candidate material, planning and coordination of visits, and compliance with recruiting guidelines.
Assists with the administrative process for doctoral recruiting.
Other unit responsibilities:
Oversees teaching, research, course development mentoring observations, and assists with identifying and tracking field research opportunities.
Assists Unit Head with process for multi-year unit faculty assignment planning.
Keeps current on HBS/University initiatives; is information source on activities of faculty, unit, HBS and is unit's liaison with internal and external contacts.
Assists with identifying administrative support workload balance needs within unit.
Manages unit calendar, budget; assists with unit space planning.
Manages unit web presence, determines and implements best practices for sharing, storing, archiving electronic and paper files and other information. Performs broad range of writing, editing, and technology support functions.
Handles complex, confidential materials.
Other Duties: May assist in identifying new technologies to improve office productivity, enhance teaching/research initiatives.
Position Summary/Objective: The Faculty Support Services department within Harvard Business School's Division of Research and Faculty Development (DRFD), provides support for the hiring, training and managing of approximately 80+ faculty assistants and assists 250+ faculty with their administrative support needs. Critical competencies to be successful in the department include experience with and commitment to providing excellent customer service both within a team and on an individual basis, sound judgment, strong communication skills, initiative, proven organizational skills, attention to detail and high standards for accuracy, sensitivity to confidential information, professionalism, strong interpersonal skills, ability to be flexible in a constantly changing environment, excels at teamwork, and a high energy level.
Cover Letter is Required.
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Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
5+ yrs high-level administrative support is required.
BA/BS highly desired.
Demonstrated ability to exercise sound judgment in a variety of situations.
Proven ability to take initiative, work independently, manage multiple projects simultaneously, handle confidential information with discretion, and work well under deadlines.
Proficiency with web-based technology, Microsoft Word, PowerPoint, Excel, Adobe.
Ability to learn, teach new software and stay current with various technologies.
Ability to develop an understanding of and stay up-to-date on the academic research of the unit.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 48905BR
About Harvard University Business School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.