1. Administrative Services Manager: Provide efficient and effective delivery and integration of administrative services (academic, financial, research and/or clinical) for which (s)he is accountable. Serve as the unit's point of contact to/from service providers (e.g. Facilities, HR, IT, Procurement, Student Services, Faculty Affairs), ensuring that providers are apprised of unit needs and relevant information, taking action where needed. Monitor the adequacy of service delivered by outside providers. Escalate issues/concerns related to administrative and operational services to the LA.2. Financial Analyst and Manager: Partner with the LA to build financial plans for the unit. Provide comprehensive financial information, analysis and reporting to monitor and evaluate the application of the unit's financial resources, e.g. performance against budget. Recommend adjustments; take action as appropriate. Oversee daily financial monitoring and authorize transactions per policy. Provide support to unit's Dean/Director/Chair for financial inquiries. Identify available financial resources (current/future) and recommends how to deploy efficiently to support unit objectives. Prepare all funds budgets including gathering historical information, providing analysis and quality control. Help the unit, including faculty, research and analyze funding challenges and opportunities and present possible options with LA.3. Risk Manager: Implement/maintain strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resource use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Take corrective action in order to protect Yale's assets, resources, information and reputation. Identify, communicate, and address issues/concerns in a timely and appropriate manner. Ensure all faculty and staff are knowledgeable of the regulations, policies, procedures and Yale requirements as they pertain to their scope of activity. Escalate issues to the LA as appropriate.4. University Citizen: Connect the unit and University through communication, alignment of priorities, implementation of initiatives, and active engagement in University administrative priorities. Engage in initiatives generated by the LA and the University. Represent unit needs, challenges, and opportunities at the LA and/or University level. Create opportunities to enhance the image and value of the unit. Share knowledge and best practices with others.5. Talent Manager and Developer: Utilize effective practices for attracting, retaining, and developing high quality Business Office talent and other unit non-faculty personnel as assigned. Work with HR partners to participate in selection, performance management and career development processes, as well as to address employee relations issues in line with University guidelines and contractual agreements. Partner with the LA in the assessment of current unit non-faculty personnel and future talent needs. Make recommendations for the movement of administrative talent and the development of Business Operations staff. Cultivate a diversity of backgrounds and perspectives in the unit.6. Strategic Resource: Partner with the LA (and, when appropriate, with the Dean/Director/Chair) to shape the unit's administrative and operational priorities and support strategic planning process. Translate unit strategy into actions. Recommend resources needed to achieve short- and long-term goals; identify any factors that may impact the unit's ability to successfully meet its mission and goals. Assess level of financial and non-financial resources available to achieve the unit's goals, e.g., funding, space, technology, staff capabilities and capacity. Recognize and raise potential issues, ideas and solutions to LA.7. May perform other duties as assigned.
Preferred Education: An MBA, financial experience; knowledge of University organization and financial and administrative policies. Experience with Workday applications, BRIO and reporting tools.
Preferred Education, Experience and Skills: An MBA, financial experience; knowledge of University organization and financial and administrative policies. Experience with Workday applications, BRIO and reporting tools.
Required Skill/ability 5: Solid understanding of internal control concepts and the implementation of internal control systems in a complex business environment. Strong computer skills including Excel required.
Posting Position Title: Operations Manager 3
Required Skill/ability 3: Visionary with ability to influence. Ability to generate a strategic vision and to influence people to achieve this vision. High level strategic planning skills.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Associate Director, Finance & Administration
Required Skill/ability 1: Well-developed managerial, financial, decision-making, planning, organizational, problem-resolution and leadership skills. Demonstrated ability to manage people on a day-to-day basis and inspire a high level of commitment and performance.
Required Skill/ability 4: Ability to negotiate skillfully with both internal and external constituents. Ability to anticipate changes in the business environment and proactively manage change.
Required Skill/ability 2: Excellent oral and written communication skills. Ability to adapt communication style to address the needs of individuals at all levels throughout the University.
Bachelor's degree and 7 years of related experience including demonstrated leadership, project management and/or supervisory experience; or an equivalent combination of education and related experience. Thorough working knowledge of accounting and financial reporting and analysis. Experience preparing budgets, forecasts and financial plans; experience integrating multiple pieces of financial information to identify themes, trends, and issues. Demonstrated experience in managing relationships and influencing outcomes. Demonstrated creativity and effectiveness in a complex organization.
Internal Number: 54842BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.