Advertised Summary Job Description: Data Science Institute at Columbia University is a university-wide, world-leading institution in research and education in the theory and practice of the emerging field of data science. The Data Science Institute's mission involves advancing the state of the art in data science; transforming all fields, professions, and sectors through the application of data science, while ensuring the responsible use of data for the benefit of society. The Institute has over 300 affiliated faculty across twelve schools at Columbia University - much of this engagement reaches across our ten research centers and a broad portfolio of signature activities.
Reporting to the Associate Director of Finance & Grants for the Data Science Institute, the Finance Coordinator will provide administrative support for key financial processes including accounts payable, TBER (travel and business expense reports), purchase order requests,p-card reconciliations and internal financial reporting. S/he will also manage the oversight and successful completion of: processing invoices, check requests, wire transfers, vendor maintenance and processing of all related AP/Purchasing transactions in ARC (Accounting and Reporting at Columbia.)
The Finance Coordinator will also play a role in the maintenance of the Data Science Institute's Grant Portfolio. S/he will assist in the monitoring of project balances, review of grant related transactions and reconciliation of sponsored project activities and quarterly attestations.
The incumbent will be required to ensure that all finance transactions are processed in a responsible manner, complying with all policies and regulations established by the University. S/he will provide policy guidance on questions and issues that arise in the processing of Accounts Payable/Purchasing transactions, often gaining resolution and closure to complex situations.
General Minimum Qualifications: Bachelor's degree or its equivalent and 2 years of relevant work experience required, preferably in higher education or executive setting. Demonstrated computer proficiency specifically a proficiency in excel is also required.
Strong organizational skills, excellent written and oral communication skills, including excellent attention to detail and proofreading; demonstrated ability to manage projects independently, to work collaboratively as a member of a team and to lead on project specific assignments; leadership skills, ability to work on multiple projects, under pressure on competing responsibilities with resilience, discretion, and diplomacy; ability to take initiative and manage progress on projects that involve multiple contributors is required; ability to work successfully in a dynamic, ambiguous environment; ability to meet tight deadlines and prioritize workloads; work handling multiple tasks with deadlines in a fast paced environment; ability to develop new ideas and creative solutions; demonstrated ability to handle sensitive issues and maintain confidentiality.
Additional Specific Minimum Qualifications:
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_174661
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.