1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Experience in higher education or a similarly complex organization. Familiarity with Yale University. Experience with Workday and/or financial transactions.
Preferred Education, Experience and Skills: Experience in higher education or a similarly complex organization. Familiarity with Yale University. Experience with Workday and/or financial transactions.
Required Skill/ability 5: Strong computer skills with experience with the Microsoft Office suite including Outlook, Word, and Excel; comfort level with learning new online tools. Ability to move/rearrange furniture.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Excellent communication skills (verbal and written), with the ability to ensure that communications are accurate, timely, and helpful. Excellent proofreading skills. Professionalism and the ability to maintain strict confidentiality.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Senior Administrative Assistant, Finance and Admin
Required Skill/ability 1: Excellent interpersonal skills, with the demonstrated ability to work effectively and collegially with a range of individuals from all levels of the organization. Able to work independently as well as collaboratively as part of a team. Able to provide excellent customer service via telephone, e-mail, and in-person.
Required Skill/ability 4: Willingness to take on new projects and tasks. Demonstrated ability to multi-task effectively in an often time-constrained environment while maintaining professionalism. Demonstrated flexibility and agility, and must be able to adapt readily to changing work demands.
Required Skill/ability 2: Outstanding organizational and problem-solving skills. Proven accuracy and attention to detail. Demonstrated ability to meet deadlines, juggle multiple projects simultaneously, and tolerate interruptions with minimal supervision. Demonstrated reliability, punctuality, and an excellent record of attendance.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 53667BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.