Requisition # 2018-9697 Department Computational Science and Eng Category Financial Services and Procurement Full-Time / Part-Time Full-Time Application Deadline
Do you want to be a part of a team involved in leading a new software institute engaged in groundbreaking discoveries? Do you want to help and support computational and data science driven research? Do you have a background in research administration and finance? If so, Princeton University's Institute for Computational Science & Engineering (PICSciE) is recruiting a full time Finance and Grant Administrator to join its team.
In this position, you will be an integral member of a team focused on supporting the newly established Institute for Research and Innovation in Software for High Energy Physics (IRIS-HEP) within PICSciE. In this work, you will report directly to the institute manager, support and work closely with the PI, Co-PIs, s, researchers and staff involved in the IRIS-HEP project as well as their external collaborators. You will also provide overall budget, financial and research administration support in the department. This position will assist and serve as a back-up to the institute manager in her absence.
If you have a strong background in finance and research administration, you have the right skill set to make an immediate impact to our organization. Initial appointment will be for 5 years with the possibility of renewal subject to satisfactory performance and availability of funding.
Providing research administration support for the IRIS-HEP program office including all the subawards
Overseeing and ensuring the approval of all invoices and compliance associated the IRIS-HEP Cooperative Agreement
Tracking and reconciling down invoices submitted by the subrecipients
Preparing, maintaining and ensuring compliance to all budgets for the IRIS-HEP project
Collaborating with other members of IRIS-HEP project which include admins, post-docs and PIs from all the subrecipients
Creating, organizing, and maintaining records and files for the IRIS-HEP Cooperative Agreement
Preparing expense reports, reimbursements and similar financial related activities as needed
Work with ORPA/SRA for subaward modifications and extensions
Working with the institute manager to perform general accounting activities including reconciliations and preparing financial reports in an accurate and timely manner
Assisting with budget preparation, purchasing, and capital equipment acquisitions
Maintaining the capital asset inventory and database
Generating reports, monitoring spending and providing regular and timely financial analysis and reporting of the departmental grants and operating accounts to the institute manager
Bachelor's degree or equivalent experience in research administration, accounting and finance is preferred.
At least 5 years of experience in research administration or grants management (particularly subawards) and finance in an academic setting
Experience with COEUS, Fastlane, Prime (PeopleSoft systems) as well as MS applications such as Excel and other collaborative tools (e.g., Google Drive)
Strong interpersonal skills and ability to respond promptly and professionally to requests for assistance from faculty, researchers and staff
Ability to multi-task and meet deadlines at short notice
Strong oral and written communication skills
Background in research administration, accounting and finance
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Standard Weekly Hours
Eligible for Overtime
Essential Services Personnel (see policy for detail)
Estimated Appointment End Date
Comments Related to End Date
Yes (Initial appointment will be for 5 years with the possibility of renewal subject to satisfactory performance and availability of funding.
Princeton University job offers are contingent upon the candidate's successful completion of a background check, reference checks, and pre-employment screening, as applicable. The type and extent of background check, reference checks, and pre-employment screening may vary depending on the requirements and/or functions of the job and the candidate's current employment status with Princeton University.
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.