FINANCE ASSOCIATE - ECONOMICS DEPARTMENT (100%FTE) Job Code: 4440 Grade: E Exemption: Non-Exempt Hours: Monday - Friday, 8am - 5pm Note: Not all unique aspects of the job are covered by this job description
Stanford's Department of Economics is a national leader in economics. The Department's central missions are to train students at the undergraduate and graduate level in the methods and ideas of modern economics and to conduct both basic and applied research in economics that pushes forward the frontier of knowledge in the field. With 40+ faculty, 4 lecturers, 125+ graduate students and post-doctoral fellows, 200+ undergraduates, and 13 staff, the Department is breaking new ground in pioneering research that analyses and proposes solutions to some of the biggest challenges in society today.
JOB PURPOSE The Stanford University Department of Economics is seeking a Finance Associate (100% FTE) to provide accounting and finance-related support to the department. Under the direction of the Finance Manager, the Finance Associate serves as a key member of the administrative team and will work on and contribute to the effective operations of such areas as experimental economic studies, research surveys and data usage, global development economics field work, student research awards, and departmental events and seminars. The Finance Associate is responsible for processing a heavy volume of financial transactions and producing a wide range of reports using University financial systems such as Oracle, OBI and FFIT. The Financial Associate must ensure that all transactions comply with internal and external regulations, which might require policy interpretation. The Financial Associate may provide departmental resources on best practice for such matters as travel, business meals, and purchasing.
This is an exciting opportunity for someone with an administrative and accounting background to develop further his/her experience in finance administration.
The key responsibilities of this position include, but are not limited to:
? Verifying Purchasing and Travel Card transactions. ? Processing Expense Reimbursements including travel, honoraria, and advances, for faculty, visitors, and graduate students and for departmental operations and activities. ? Preparing and confirming posting of deposits. ? Researching vendors, obtaining pricing, setting up suppliers, placing and receiving orders for supplies, equipment and services, tracking payments.. ? Preparing Purchase Orders and tracking payments. ? Responding to inquiries, reviewing with Finance Manager as needed and resolving issues. ? Working closely with the Financial Manager to produce financial statements and ad hoc reports, reconcile transactions and identify and correct errors; monitor budgets and commitments; review and analyze information for trends. ? Maintaining accurate records and spreadsheets.
The qualified candidate will have: ? Understanding of and ability to apply basic accounting skills and concepts. ? Strong skills in organization, time management, customer service and communication. ? Ability to manage and complete routine tasks with accuracy, attention to detail, minimal direction and independent follow-through. ? Ability to exercise good judgment and handle confidential information with discretion. ? Proficiency with Microsoft Office required; experience with Stanford financial systems and Google Drive preferred.
Review, process, gather and compile accounting transactions and documents for completeness, accuracy and compliance.
Review transactions, support documents, journal postings, etc., for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
Compile, maintain and review data and daily reports for accuracy. Generate standardized financial report.
Resolve transactional inquiries from client groups.
May be responsible for Purchasing Card administration, processing, Travel Card and expendable reimbursements.
May establish accounts in financial systems; prepare invoices
Participate in new initiatives as needed, such as user testing.
Maintain accounting/ finance departmental files, desktop procedures, and process documents for area of responsibility.
Ensure compliance with University policies and federal regulations and requirements. * Other duties may also be assigned.
Education & Experience: High School diploma or equivalent and two years' work experience.
Knowledge, Skills and Abilities:
Ability to operate computerized office applications and accounting systems.
Ability to clearly and effectively communicate information to internal audiences and client groups.
Certifications and Licenses: None
Constantly perform desk-based computer tasks.
Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
Occasionally write by hand, twist, bend, stoop and squat.
Rarely stand, walk, reach or work above shoulders and use a telephone. * Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
May work extended hours during peak business cycles.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.
Location: School of Humanities and Sciences, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.Stanford University is an eq...ual opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.