This position is located at the Rosemount Research and Outreach Center (RROC) in Rosemount, MN and works within the Research and Outreach Center (ROC) network in the University of Minnesota’s College of Food, Agricultural and Natural Resource Sciences (CFANS). Many CFANS departments conduct research at the Center with faculty project leaders from the St. Paul Campus supervising the research conducted at Rosemount. The center is supported by state legislative and revenue funds. Revenue funds come from crop production, research plot fees, and special project service and industry research sources.
This position provides primary budget, finance and human resource services for the RROC. Directly reporting to this position is one finance staff person.
This position also provides strategic financial management and oversight for the six other ROC units across the state. Indirect reports include finance staff at the other ROCs that are part of the larger ROC Finance Team. Working in partnership with the ROC division head, the CFANS Chief Financial Officer, ROC directors, administrators and finance staff, this position will develop consistent policies, procedures and best practices to be in compliance with collegiate and University policies and procedures in the areas of budget, daily operations of financial management, and auditing. This position creates reports and financial models to enable the college to appropriately answer management questions. This position serves as part of the College Finance Team Leads group that meets regularly to implement process improvements, share best practices, problem solve and implement new U of MN policies and procedures. This position demonstrates ethical behavior in the conduct of all position responsibilities. Occasional travel is required.
Work with the leadership at the RROC to ensure that the accounting needs of the unit are met appropriately and in a timely manner.
Manage day-to-day finances and accounting transactions for the center.
Work with Director and Agricultural Research and Production Manager on FY budget forecast and planning process.
Enter fiscal year EFS Detail Budget, Position Management detail and AES Recap to match EFS budget entry.
Analyze fiscal problems. Collect information required for planning and develop possible approaches to problems.
Maintain chart of accounts, approver for non-sponsored accounts.
Prepare periodic reports for grants and non-sponsored funds; analyze trends and make projections for future funding expenditures.
Maintain records and provide periodic reports for tax reporting, commodity inventory, and research project expenses and billable labor.
Work with Manager and External Sales/OGC to prepare annual agreements for external industry research at RROC; prepare invoices and deposits for annual payments.
Manage purchasing/audit/invoicing processes for needs of the center, including spring crop production supplies and contracts for professional services.
Manage, maintain and analyze Uniform ROC Network Budget to ensure consistent reporting across the network.
Develop and facilitate implementation of consistent financial practices where doing so adds value to the ROC Network.
Team Management and Support – 20% (RROC 10%, ROC Network 10%)
Serve as backup at RROC for collection and reporting of daily/weekly weather data, answering telephone calls, sorting mail and assisting visitors; provide support for event/project planning.
Provide on-site technology support or work with campus IT support for unresolved issues and hardware upgrades.
Work with office staff to update and automate office procedures and improve efficiency.
Oversight of ROC network finance team for managing workflow, assigning or reassigning duties, and managing special projects as appropriate to facilitate the work of the ROC Network.
Work with related UMN units and ROC Network leadership to ensure accounting needs are met appropriately and in a timely manner.
Meet periodically with ROC Network finance staff to update, discuss and resolve problems related to processes, procedures, policies and financial performance, provide training, answer questions and provide feedback as appropriate. Work with other ROC staff to achieve consistent application of policy and procedures.
Meet on campus to participate in collegiate finance team lead meetings, representing ROC perspective and communicate relevant information to ROC finance staff.
Serve on appropriate college and University committees to review and improve college/University processes as requested by the CFO.
Support the philosophy of operating a cooperative team approach.
Continue professional development through attendance of courses, workshops, and other meetings.
Auditing and Reconciliation of Financial Operations – 20% (RROC 10%, ROC Network 10%)
Facilitate the University audit process as appropriate for RROC.
Maintain MS Access custom database used for RROC crop scale entry, monthly commodity inventory reports and fuel use/delivery records. Process billable charges to other departments.
Reconcile RROC transactions to Activity/Business/Reporting Category in SQL data base.
Create processes related to the ongoing auditing and reconciliation processes for the RROC and within the ROC Network finance team to ensure that all units remain in compliance.
Oversight of ISO and External Sales activities to ensure uniformity across the Network and compliance.
Human Resources/Payroll – 10% (RROC)
Oversee all aspects of payroll
Provide support to managers with local HR functions including providing some policy and legal information.
Serve as departmental Time and Absence Administrator for Payroll.
Work with Director and Agricultural Research and Production Manager on communicating, documenting, reporting and ensuring compliance of safety, certification and other policies.
BA/BS degree plus at least five years of related experience or a combination of related education and work experience to equal nine years.
Experience with Excel, Access, Word, and Financial Systems
Expertise in spreadsheet development
Ability to provide effective leadership in advancing collaborative initiatives
Strong written and oral communication skills
Experience working in an academic environment
Experience working in an agricultural-related environment
Demonstrated ability to work with a culturally diverse group of faculty and staff
Demonstrated ability to manage multiple tasks and work both independently and as part of a team
Experience in payroll/human resources
Experience with all components of grants processing and management
Experience with governmental regulations on the use of research funds
Ability to provide excellent customer service while maintaining compliance with department, college, University, state and federal policies and procedures
Experience with PeopleSoft Financials
Internal Number: 328715
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.