Operations & Finance Coordinator, Stanford Technology Ventures Program 100% FTE, Job Code 4102, Grade E, Non-exempt The School of Engineering
Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.
The Stanford Technology Ventures Program (stvp.stanford.edu) is the entrepreneurship center in Stanford's School of Engineering, within the department of Management Science & Engineering. With a startup-like culture, STVP is a lab that creates research as well as innovative entrepreneurship education opportunities for Stanford students. Our work includes the delivery of affiliated courses, scholarly research, fellowships, and extracurricular programs, along with accelerating entrepreneurship and innovation education around the world through faculty development programs, industry collaborations and content creation on our Stanford eCorner platform (ecorner.stanford.edu).
Reporting to STVP's Director of Operations and Finance, the Operations & Finance Coordinator provides a full range of operational and financial support central to STVP's core initiatives. The ideal candidate for this role thrives on challenges and tackles them head-on with speed, accuracy, and precision, is highly organized and detail-oriented, appreciates executing daily tasks to achieve an organization's long-term goals, is adaptable and collaborative, and, of course, is a passionate advocate for STVP's mission to develop the entrepreneurial mindset in organizations and individuals around the world.
In this role, you will:
Represent Stanford Technology Ventures Program (STVP), being the first point of contact to respond to inquiries, determining and taking appropriate action as required.
Provide accurate and timely processing of financial transactions.
Display your organizational skills by coordinating logistics and materials, and interfacing with vendors for conferences and various other events.
Maintain a high-level of detail, managing multiple calendars and various travel arrangements.
Maintain office supplies and equipment, obtaining vendor quotations, and coordinating office moves.
Serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s).
Be flexible in completing any other assigned duties.
To be successful in this position, you will bring:
A high school diploma and three years of administrative experience, or combination of education and relevant experience.
Proficiency in computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing routine tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
An ability to prioritize and multi-task.
In addition, preferred requirements include:
An Associate or Bachelor's Degree.
MS Office, Outlook, and Box experience.
Working knowledge of enterprise-level financial processing systems.
Solid quantitative and financial analysis abilities.
Strong ability to communicate effectively with all levels of faculty, students, and staff.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
How to Apply We invite you to apply for this position by clicking on the Apply for Job button. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background in customer service and provide examples of your experience with attention to detail, responsiveness, and decision-making.
Location: School of Engineering, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.Stanford University is an eq...ual opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.