Advertised Summary Job Description: Senior Financial Manager/ Director of Finance Reporting to the Senior Director, the Senior Financial Manager for the Department of Otolaryngology-Head & Neck Surgery provides financial and decision support to senior leadership and manages the day-to-day financial operations of the Department. Duties and responsibilities will include: supervision of the Finance office personnel, overseeing financial transactions and recording the expenses appropriately; oversee and execute the monthly, quarterly and annual closing process; create and distribute monthly reports and physician level P&L's; complete the monthly IDX to bank reconciliation; prepare the annual budget, monitor actual results to budgets, identify shortfalls and recommend steps to correct shortfalls; prepare business plans and manage the joint budget; performs other duties as assigned. Work closely with senior leadership of the Department, as well as the various central finance offices within the University (Controller's Office; School Finance and Budgeting Office; Sponsored Projects Finance and others as necessary). Ensure compliance with all internal and external regulations, guidelines and deadlines.
Job Summary The Senior Financial Manager prepares and/or directs the monthly, quarterly, and annual accruals and closing process. Coordinates the fiscal year closing process with coverage support strategy approved by the Senior Director. Malpractice and Fellows support management; including annual certification and monthly chargeback/adjustments. Oversight of payments and reconciliation of payments related to clinical assessments and loan programs. Oversight of journal entries for monthly revenue/expense distributions. Serves as back-up and oversight for the revenue/central bank account reconciliation. Develop and implement charge-back mechanisms as related to the Department's centrally incurred expenses/outflows such as Funds Flow charges and clinical session operations. Coordinate the annual budget submission process including the creation/update of budget templates, assist with parameters questions, submit final budget in budget tool, and provide necessary supporting reports to Senior Director. Account management and maintenance including the creation of new chart fields for new funds and to streamline accounting/reporting. Management and tracking of Recruitment Accounts. Support for budget development and performance tracking including budget vs. actual reports, overdraft reports, monthly Profit and Loss statement and funds availability. Process salary certifications and grant reconciliations and close-outs.
General Minimum Qualifications: Requires bachelor's degree or equivalent in education and experience, plus five years of related experience; Master's preferred
Additional Specific Minimum Qualifications: Minimum five (5) years of experience in a large complex academic medical setting; accounts payable or related processing/coordination functions essential; strong analytical and organizational skills; strong interpersonal skills in order to deal effectively with varied internal clients, management groups and vendors; ability to analyze and coalesce data from multiple systems and present it in a straightforward format; ability to identify solutions to complex problems; cutting edge skills with financial systems including spreadsheet preparation and presentation; self-starter with ability to manage multiple priorities in a fast-paced environment and work independently. Excellent customer service skills. Proficient with Microsoft Office Suite (e.g., Excel, Word, Outlook).
Preferred Qualifications: Strong accounting/financial background. Strong Microsoft Excel skills are essential including facility with pivot tables. Individual will need to understand the impact of financial transactions on the Departments budget and operations, and make recommendations
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_173963
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.