Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Social Work - Finance Office. This position is for the Danforth Campus.
Position processes accounting transactions and provides financial information by researching and analyzing accounting data.� It collects and prepares financial information, which provides management with documentation used in planning and budgeting. Financial Coordinator is also responsible for providing financial reporting associated with sponsored projects. Completes required budgetary forms and verifies other budget-related documents for correctness, consistency and compliance.� Works with University offices (Office of Sponsored Research Services, Sponsored Projects Accounting, Human Resources, etc.) to secure approval and accounts setup of awarded projects.
PRIMARY DUTIES AND RESPONSIBILITIES:
Support ongoing finance activities including accounts receivable, accounts payable, financial reporting and budgeting.
Process accounting transactions to ensure timeliness and accuracy of financial data.
Execute general ledger account reconciliations, verify accuracy of data, and identify, report, and correct errors made by both internal and external personnel.
Prepare financial analyses and schedules in support of monthly reporting process.
Assist with the month-end and year-end closing processes, conducting research and making correction journal entries for account discrepancies, closing journal entries and accrual entries.
Perform variance analysis of budget vs actual results for assigned areas, providing explanations for the causes of any material variances.
Monitor policies and procedures for assigned departments, and identify and suggest improvements for accounting reporting and recording procedures.
Prepare and process post-award documents, approvals, grants personnel sourcing, and maintain active and inactive grant files.� (i.e., award notices, post-award grant documents/budgets, final progress reports, final invention statements, relinquishing statements, project advance authorizations, prior approval requests, no cost extensions, cost sharing form, budget adjustments, sub-awards wizard, etc.).
Communicate with researchers regarding award terms, management and budget.
Work with researchers and their staff to fulfill administrative requirements necessary for prior approvals, re-budgeting requests, and other administrative processes.
Work with researchers to determine personnel sourcing to sponsored funds and enter those in the HRMS system.
Work with funded subcontractors in support of project goals to help ensure effective sub-recipient monitoring.
Work with Brown School Researchers, and Administration in conjunction with university support offices on post-award financial management of sponsored funds.
Collects, analyzes and maintains data to produce financial reports.
Develops and prepares presentation of financial results to Principal Investigators & award agencies relative to grants administration.
Supervises overall grant/account management, ensuring charges are appropriate and are following established agency/university guidelines, and monitors related financial activity.
Review per federal guidelines and internal policy and approve AIS purchase orders, ID’s, Invoices, Check Request, Travel Report, etc.��
Monitor spending and invoicing of subcontracts, and report any discrepancies to the appropriate Research Administrator and PI.
Maintain a database of accounts to include:� account number, title, source of funding, grant award number, beginning and ending dates, and direct/indirect costs awarded.
Maintains grant agency files/information.
Oversee effort reporting system for the school.
Perform other duties as assigned.
High school degree and 3 years of experience in accounting or related field or Bachelor’s degree in accounting, business, finance, or related field and 1 year of experience in accounting or related business area.
Proficiency with the computer programs ACCESS, Word, Adobe & Excel.
Bachelor’s degree and 3-5 years of experience in accounting or related business area
Previous project management experience over a portfolio of sponsored funds
Must have strong communication/organizational skills, verbal and alphanumeric ability
Maintain attention to details when there is little or no verification
Ability to work independently, with minimal supervision
Time management skills, ability to establish priorities, meet deadlines and to execute multiple tasks in an organized manner
Effectiveness during high activity and with varying personalities at highly stressful periods
Display a positive and professional image
Strong customer service orientation
Ability to maintain confidentiality
Excellent verbal and written communication skills
Ability to work independently
Able to respond to quick deadlines
Ability to prioritize tasks and work well under pressure
Self-starter and strongly motivated
Must possess initiative, discretion and mature judgment
Ability to be an excellent team player that is trustworthy
The hiring range for this position is $40,502 - $51,597 annually.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.