Classified Title: Academic Program Coordinator Working Title: Academic Program Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.25 - $23.71 (commensurate with exxperience) Employee group: Full Time Schedule: M-F, 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: 05-MD:School of Public Health Department name: 10001101-Epidemiology Personnel area: School of Public Health
The Johns Hopkins Bloomberg School of Public Health's Department of Epidemiology (Epi) is seeking a skilled academic program coordinator to support its academic programs in a highly collaborative environment.
Support portfolio of Department Online Programs for Applied Learning and Summer Institute courses
Assist Faculty Director and Managers with recruitment, admissions process, orientation, academic advising, events and tracking progress of trainees and participants in the academic programs
Manage soliciations, applications, and review for the annual Teaching Assistantship Awards
Support Honors and Awards Committee and student endowment preparation
Assist with pre-award tasks for fellowships
Maintains system to assign and track course teaching assistants (TAs), teaching assistant requirement fulfillment, and lab instructors
Maintain database of department courses taught, instructors, enrollees, etc.
Be knowledgeable and current on departmental and school academic policies and procedures
Liaison to academic collaborators
Manages special and on-going projects
Other responsibilities as necessary
Complete academic office financial transactions including, reimbursements, Summer Institute non-employee travel reimbursements, invoices, student organization remibursements, training grants, and academic pcard
Provide academic hands-on transactional support, approval of routine transactions, tracking of academic-related spending, and account reconciliation (Epi Student Organization, Journal Clubs, Thesis Fund, Student Travel Support Fund, Summer Institute)
Act as the academic office liaison to School of Public Health and University accounts payable; keeping current on applicable policies
Primary point of contact for non-timesheet academic student payroll (teaching assistants, postdoctoral fellows, and graduate student stipends and supplements)
Coordinate with the Sr. Academic Coordinator to prevent overpayment of postdoctoral fellows
Track and inform Epi Adminsitrations's Human Resources office of graduate students statuses (conferral dates, leave of absences, etc.)
Communicate to students about positions payment, processes, and dates
Assures that student payroll is created and processed accurately and timely
Liasion for the academic office to the Department-wide Payroll and HR supervisor
High School Diploma/GED required
Three years administrative/academic related experience required
Proficiency in Microsoft Software Suite: Outlook, Word, Excel and PowerPoint
Special knowledge, skills, and abilities:
Strong interpersonal and communication skills, verbal and written
Strong familiarity with computer and various software and willingness and aptitude for advanced training
Ability to work comfortably and collaboratively with faculty, students, and other academic officials, and ability to exercise sound judgment in handling sensitive and confidential information and situations
Ability to analyze, plan, and organize multiple projects or responsibilities
Ability to work with diverse populations, including faculty, students, staff, fellows, and other extra-departmental constituents
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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