The Associate Vice President for Finance serves in the primary management and leadership role for the Business Office of the University. Specific functions included in the work of the Business Office include accounting, payroll, accounts receivable & collections, cashiering, audit and tax compliance, budget administration, and financial reporting. The current staffing is 15 positions, not including this position. The Associate Vice President for Finance serves as a member of the Administrative Services leadership team. This position reports to the Senior Vice President and Chief Administrative Officer (CAO).
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Leadership: -Provide strategic leadership in the establishment and enforcement of the University’s financial policies and transactional standards. Ensure financial policies and procedures are consistent with the University’s mission and strategic plans, in compliance with Board of Regents’ policies, State and Federal fiscal management laws and regulations, and generally accepted accounting standards. Manage processes for maintaining an effective accounting system that builds to proper financial balance sheet reporting and ensures the safeguarding of University assets. Recommend and implement changes as needed. -Hire, develop, and retain competent business office personnel. Perform day-to-day supervisory functions. -Create an environment of mutual trust and open communication within the Business Office. -Provide financial training and guidance to key constituent groups, including budgeting expense monitoring, internal control procedures, and cash handling. -Represent the University at appropriate external entities related to the financial and business operations of the University (e.g. financial institutions, regulatory bodies, professional associations, etc.). -Ensure exceptional customer service focus within the Business Office in support of all campus constituencies.
Planning and Reporting: -Contribute to short and long-term organizational planning and strategy as an advisor to the President; the Sr. Vice President and CAO; and the Board of Regents’ Investment and Budget, Finance, Audit and Compliance Committees. Prepare forecasts of future financial needs in concert with other leaders and managers. -Prepare and present financial reports to key constituent groups for timely business decision making. Oversee the production of monthly results of operation, auxiliary service, and capital transactions; budget to actual reporting, as well as, various other financial reports for internal and external users in a timely and accurate manner. -Support the Sr. Vice President and CAO in the annual budget process and monitor the budgets during the year.
Treasury Management: -Administer all Treasury functions, including establishing and maintaining banking & investment broker/advisor relationships. Monitor cash flow to provide information on daily cash position and use of resources for providing cash maintaining compliance with such resources. Oversee and direct, in concert with university financial advisers, the Sr. Vice President and CAO and the appropriate Regents’ committee, the investment management process for university cash, endowments, and other funds.
Compliance and Control: -Oversee the day-to-day business processes for the University and the establishment of a chart of accounts and financial coding system. -Establish, evaluate, and monitor the internal control functions of the University, recommending and implementing changes as authorized after review with impacted parties. Oversee compliance with federal guidelines and A-133 Audits of States, Local Government and Non-Profit Organizations and other guides as required. Ensure controls are in place and adhered to across the University and perform internal audit checks and balances as needed to maintain compliance. Oversee donor and endowment accounting, annual scholarship budgeting, and spending rate. Coordinate communications with the Advancement Division. -Key point person for all external financial and tax audits. Orchestrate the preparation of annual financial statements and audit report of the University and the University’s 403(b) retirement plan. -Ensure compliance and oversight of tax-exempt bond financing and accounting. -Perform other duties as required.
KNOWLEDGE, SKILLS, AND ABILITIES
-Knowledge of generally accepted accounting principles (GAAP), government regulations, and industry best practices. -Working knowledge of and experience in managing the functional areas of Accounting, Accounts Payable, Student Receivables and Payroll. -Must be an excellent leader with strong work ethic. -Management style that emphasizes teamwork, communication, trust and patience. -Must be proficient in complex accounting systems and possess strong understanding of the use and potential of technology in the area of financial management. -Ability to work effectively and cooperatively with a wide range of faculty, staff, students and external constituencies on a daily basis with a strong service orientation. -Excellent communication skills, both verbal and written. -Ability to communicate complex budget issues across the campus community, increasing budget literacy among campus constituents. -Proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
-CPA. -Experience in public accounting. -Experience in fund and endowment accounting. -Experience working with/in institutions of higher education.
Pacific Lutheran University purposefully integrates the liberal arts, professional studies and civic engagement in the beautiful Pacific Northwest. PLU continues the transformational tradition of Lutheran higher education through its commitment to the advancement of knowledge, freedom of expression, and critical questioning. Offering distinctive opportunities for global engagement, collaborative student-faculty research and purposeful learning, PLUguides 3,100 students from all faiths and backgrounds discern their vocation through coursework, mentorship and internships at world-class Puget Sound-area businesses and institutions.
PLU is located on a 156-acre woodland campus in the Parkland neighborhood of Tacoma, Washington and about 40 minutes south of downtown Seattle. The campus reflects consciously green practices and is in proximity to the natural beauty of Mount Rainier, the Cascade and Olympic mountain ranges, and the Puget Sound.
The university is committed to active recruitment of a diverse faculty, staff and student body from all religions, races, socioeconomic groups, sexual orientations, and gender expressions and from all over the world. For the 2017-18 academic year, 42 percent of incoming first-year students are the first generation in their families to attend college; 37.8 percent self-identify as students of color; and 31.8 percent are Pell Grant-eligible. PLU is an equal opportunity employer and welcomes applications from members of historically underrepresented and minoritized groups, women, veterans, persons with disabilities, and others who would bring broadly diverse perspectives, experiences, and backgrounds in educational, research or other work activities.
Salary commensurate with qualifications and experience + excellent benefits package.
-Bachelor’s degree in Accounting, Finance, Business Administration or a related field. -Five years of managerial experience. -Finalist candidates must satisfactorily complete pre-employment background and credit check.
Pacific Lutheran University is a private university located in Tacoma, Washington. The university is home to approximately 3,200 students pursuing undergraduate and graduate degrees. Through its seven schools: Humanities, Natural Sciences, Social Sciences, Arts& Communication, Business, Education and Kinesiology, and Nursing, Pacific Lutheran offers more classes and more opportunities than most liberal arts colleges. Students have the opportunity to work close-up and hands –on with professors and classmates. Professors at Pacific Lutheran not only serve as mentors who help students discover the professional opportunities in academic fields, but as colleagues who work side- by -side with students on research and creative projects. Pacific Lutheran seeks to educate students for lives of thoughtful inquiry, service, leadership, and care- for other people, for their communities, and for the earth.
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