Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Facilities Management. This position is for the Medical School Campus.
Position is responsible for maintaining accounting functions and establishing financial objectives in accordance with the department’s operational and strategic plans.
PRIMARY DUTIES AND RESPONSIBILITIES:
Responsible for the accounting functions of the department including the general ledger and financial reporting. Works with the department Chairman to plan and develop the capital equipment, operations and personnel budgets. Administers and monitors defined budgets by regularly reviewing expenses, investigating variances and taking corrective action as necessary.
Directs the preparation of all monthly IDX reports. Reviews reports in an effort to identify trends.
Implements strategies to maximize reimbursement for the department. Supervises coding and charge capture group. Works with group to develop and maintain systems for charge capture, coding and data entry. Acts as primary liaison with WUSBCS.
Performs financial review and analysis, reimbursement analysis and budget development and analysis. Assists the department Chairman in establishing business plans.
Ensures effective and efficient office procedures by monitoring and evaluating progress and service of operations. Supervises secretarial staff by orienting, training, providing performance feedback and completing performance evaluations.
Prepares, creates and coordinates the department’s operational and auxiliary budget and revenue planning which will include all staff salary planning. Prepares monthly and quarterly financial reports, impact statements, forecasts, and budgets for management; communicates with management team about financial information on a regular basis. This position will serve as a business partner to the OFMD and auxiliary service teams by providing revenue plan development, revenue plan management, performance reporting and contracts management activities (commission management) including oversight of all billable and collection activities for the department ensuring all billable work orders and service agreements are invoiced and properly accounted for, documented, collected and closed out. Responsible for rent model and transportation and parking rates and debt models and program revenue management for transportation and parking. Reviews and develops rate structures for various “charge-back” services and billing rates for billable and auxiliary services.
Serves as a member OFMD Senior Leadership team and is a member of the department’s administrative and planning team, and represents the AVC/AD of OFMD as needed at University finance meetings.
Performs financial and related business analysis on a variety of projects as requested by Assistant Dean for Operations and Facilities Responsible for overseeing (planning, coordinating, and implementing) all financial operations of the Department, including approval of HRMW (payroll and personnel) and FIS (purchasing, receipt vouchers, JRs, travel, assets, space) system transactions; attends University meetings associated with financial and administrative functions.
Coordinates with the Office of Budgeting and Finance and Office of Program and Finance Planning in analyzing financial areas related to the Department.
Provides expertise and guidance to the Assistant Dean for Operations and Facilities Management in ensuring compliance with operating budget, salary guidelines, University policies and procedures and Department policies and procedures.
Coordinates the annual department merit ensuring all areas of operations implement merit following University policies and procedures. Reviews overall merit strategy to ensure equity across all lines of operations.
This position also manages the administration and collection of Dean’s rent, clinical space chargebacks and other rent/leasing arrangements. As a member of the larger lease administration team, this position will partner with the department’s Planning Analyst on development of rent and building proforma and with the WUSM department business managers to ensure the integrity of lease data administered in accordance with lease documents or contracts and the policies and procedures of the University and proactively manage the billing and collection of rents.
This position will also lead, implement and maintain the initiative to develop annual rent profiles for the WUSM departments, and partner agreements and in the fall of every year as part of the pre-budget process beginning in FY 21.
Compiles annual Operating and Maintenance Expense Report for use by Assistant Dean for Operations and Facilities, Office of Budgeting and Finance, Sponsored Projects Accounting and other departments.
Supports standard practices and procedures for all areas of business administration. Works closely with Washington University IT and WUSM Finance Department to collectively supports a comprehensive, effective information system for administering the requirements of the department.
As directed assists with the negotiation of contracts, service agreements and MOU’s. Assists with annual reviews of agreements to ascertain opportunities, which may include purchasing, construction, or lease contacts. Will assist in the escalation of key issue resolution.
Evaluates fiscal year forecasts strategically on an ongoing basis, to assist in informed purchasing and investment decisions and initiatives for the department.
Hires, trains and supervises, as well as establishes direction, oversees and manages finance operations for the Department. Will supervise AD of Project Accounting, All Finance office staff and be responsible for financial office workload and position planning activities
Reviews and approves regular operating budget transactions over $10,000 and capital asset (plant fund) transactions over $25,000. Review and approve all budget adjustments made by Department.
This position will support lead special projects as assigned and support financial business analytics including return on investment and make/buy analytics for projects and services as applicable to the departments need and in support of the department’s Assistant Vice Chancellor. Prepares special studies and analysis of current and proposed programs; assists with formulation of business plans for proposed new programs and special projects; manages programs under his/her supervision without direction and with strategic goals of the department. This position also performs various financial reviews and assists the Director of Business Operations with operational analysis and establishing business plans.
Works collaboratively with the Senior Leadership Team to ensure Program systems are in place to support excellence in education, research and clinical activities; develops relationships with University associates for process improvements and assurance that the Program is in compliance with financial and administrative policies.
Bachelor’s degree in finance, accounting or related field required.
5 to 7 years of experience in management/supervision of personnel/finance.
CPA or MBA preferred.
Ability to plan, organize, direct people, control resources and think creatively.
Excellent oral and written communication skills.
Working knowledge of finance, accounting, computers and human resources.
Knowledge of third party reimbursement requirements including documentation and coding.
Ability to work effectively with a broad range of faculty, staff, students and medical school administration.
The hiring range for this position is $77,314 - $102,440 annually.
Offers made for this position are contingent upon the successful completion of all required pre-employment screens, including a criminal background check, hair sample drug screen, and verification of required professional licenses, registrations, or certifications.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Med School HR website (medschoolhr.wustl.edu)
Internal Applicant Instruction:
This position is grade G15.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.