UCEAP is the largest university-based study abroad program in the United States, sending over 5,900 student participants annually from the University of California campuses (UC Berkeley, UCI, UC Davis, UCLA, UC Merced, UCR, UCSB, UCSC, UCSD) to over 120+ institutions abroad, in over 40 countries. The University of California Office of the President (UCOP) has set an aggressive goal of sending 10,000 students abroad annually. Reporting to the Budget and Finance Director (Director), the Student Finance Manager is responsible for oversight and operational management of the Student Finance Section of the Budget and Finance Unit. Requires the ability to work in a dynamic organization, which has numerous stakeholders, including: 1) UC campuses, 2) UCOP, and 3) UCEAP staff based internationally.
Supervises and delegates work to staff accountants and financial analysts; assumes all responsibility to lead the financial activities of Student Finance in coordination with Directors, managers, administrators and staff within UCEAP and throughout the UC system (all campuses, UCOP). Supervises staff in the Student Finance Section and performs accounts receivable and accounting functions that serve approximately 5,900 Education Abroad Program students annually (2018-19). Responsible for ensuring the development and accuracy of the student budgets for all UCEAP programs. Develops, analyzes data and leads the preparation of student budgets, involving foreign currency conversions, for approximately 400 student budgets annually participating in internships and summer, semester/quarter length, and year-long programs. Works closely with the Study Center Finance Manager on fiscal and policy matters, as well as cross training both accountants and Financial Analysts.
Establishes and maintains quality control and compliance systems, ensuring that the section's work is performed in a timely, accurate, and thorough manner. The incumbent will also need a high degree of diplomacy when working with internal stakeholders, and from external parties (students, parents, campuses), while ensuring that accountants are responsive to student/parent inquiries, and campus requests. Coaches/Mentors Finance Section staff; fosters and promotes career development opportunities for the Finance team. Included in this function is the integration of Student Finance into ongoing program planning, operations and maintenance.
Oversees operational and compliance activities for a wide variety of cyclical Student Finance and financial aid transactions and processes, in coordination with nine UC campuses and UCOP. Ensures that integration of and adherence to UCEAP, UCOP and campus financial aid procedures. Interprets policies and regulations, and applies problem-solving methods to a variety of complex transactional and compliance issues.
Plans, develops, writes and coordinates operational schedules and reference manuals. In coordination with the Director, leads and carries out activities to support and meet unit goals in the planning and delivery of financial services to internal and external customers.
Serves as a member of the management team within Budget and Finance and acts in the absence of the Director regarding Student Finance matters as needed. Is responsible for policy development and operational effectiveness. Performs a combination of managerial, supervisory and operational responsibilities and duties. Is called on to carry out critical projects in the area of developing new policies and procedures for cash management, internal controls, data consolidation and new reporting methods and formats.
Coordinates Return to Aid payments to 9 UC campuses for student financial aid and funding of over $1 million in UCEAP scholarships annually. May serve as departmental Designated Security Administrator (DSA) for UC finance and accounting systems access.
BA/BS degree and four or more years of relevant experience in advanced accounting and student financial aid operations, or equivalent combination of education, training and experience.
Advanced knowledge of the organization's operational and financial transactions and systems.
Advanced knowledge of finance, accounting, business and systems operations and regulatory compliance requirements for student finance and other areas of accounting.
Excellent interpersonal skills and ability to work effectively across the organization at all levels.
Expert skills using common desktop / web applications.
Advanced service orientation skills; excellent skills in management and leadership; advanced ability to use critical thinking, sound judgment, and decision-making skills to creatively solve problems.
Expert knowledge of industry best practices.
Excellent verbal and written communication skills.
Ability to provide guidance and direction to direct reports, peer managers, and organizational leadership for achievement of objectives (operational and budget processes, finance, accounting, financial aid, UC/UCEAP policies and procedures), including recommendations and presentations to senior leadership.
Familiarity with the application of federal and state regulations related to financial aid and student records.
Ability to perform complex currency conversions based on domestic and foreign currencies in 40+ countries.
Ability to exercise appropriate discretion and confidentiality in leading the student finance operations.
Ability to develop and implement specific policies and procedures for student finance in coordination with UC and UCEAP policies.
Ability to effectively lead, manage and exercise appropriate supervision for cross-functional team of multiple financial professionals (accountants, analysts, temporary staff).
Additional Salary Information: Salary commensurate with qualifications and experience.
Internal Number: 20180651
About University of California Education Abroad Program
Through international academic experiences, the University of California Education Abroad Program (UCEAP) inspires students to explore and transform their lives, UC and the world. Since 1962, UCEAP has supported this mission, serving over 100,000 students across all 10 UC campuses and over 32,000 international exchange students. Sustained by strong academic excellence, spirited faculty collaboration and an interrelated support system, UCEAP produces future global citizens and thought leaders. www.eap.ucop.edu