The Director, Finance and Accounting, is responsible for leading all day-to-day finance operations including functional responsibility over accounting, accounts payable, accounts receivable, payroll, and grants/contracts administration. In addition, this role leads and/or works in partnership with the Deputy Chief Executive for Finance and Operations to ensure sound financial management including workflow for accounting transactions, closes, reporting, high quality and clean audits, and budgeting plus implementation, maintenance, and enforcement of accounting policies and procedures. This role plays a pivotal part in:
ensuring that the Association is stewarding well the resources entrusted to it and that it earns,
managing a large flow of transaction volume with quality and accuracy,
enabling optimized resource allocations, and
providing high integrity “always audit ready” financial information to promote sound and strategic decision making.
The Director, Finance and Accounting:
seeks opportunities to propose and implement process improvements for all aspects of the Finance Department and in the financial management of the association as a whole,
serves as a member of the Management Team and a business advisor to other Management Team members, and
leads the Finance and Accounting team staff with the goal of enhancing both individuals’ engagement and performance, that of the Finance and Accounting Department as a whole, and in integrating Finance and Accounting within the Finance and Operations division along with within the broader association.
In short, the Director, Finance and Accounting, drives financial management to be a strategic asset for the Association.
ESSENTIAL FUNCTIONS OF POSITION
Lead, develop, engage, and deliver performance from the Finance and Accounting team.
Supervise monthly and annual closing processes. Assure that all balance sheet accounts are reconciled monthly and that all other “best practice” closing practices are followed. Prepare monthly financial reporting, management reporting, and support of Board financial reporting and financial analysis. Ensure operational and reporting compliance for grants and government funding streams.
Drive financial operations to an “always audit ready” level and lead the annual external financial audit process and oversee preparation of the Form 990 and 990 T tax returns.
In partnership with the Deputy Chief Executive Director for Finance and Operations, ensure that internal controls are in place at all times in the day-to-day activities of the association. Establish and maintain proper internal controls to protect the assets, interests, and fiduciary responsibilities of the association.
Lead the annual budget planning process and work in partnership with the Deputy Chief Executive for Finance and Operations to partner with budget owners and provide financial analysis, and forecasting that optimizes resource allocations, stewards fiduciary assets, and enables strategic decision making.
Establish a high level of credibility and manage strong working relationships with internal and external stakeholders including engagement management with various financial vendors. Build solid working relationships with budget owners and partner to effect strong resource allocation and use for the association along with enhancing integration across the Finance and Operations division.
In conjunction with being functionally responsible for payroll, accounts payable, accounts receivable, and grants/contract administration:
Review and approve payroll transmissions to payroll service provider, salary and benefits updates and management, and W2 reporting in conjunction with Human Resources.
Implement and manage robust revenue and accounts receivable tracking, transaction management, and collections processes to ensure timely reporting and collections.
Review and approve accounts payable processes including 1099 reporting.
Provide accounting guidance for updates to accounting standards, financial management best practices, and software implementations which affect the association’s accounting. Ensure that financial management and operations are in compliance with GAAP and regulatory requirements.
Ensure that regulatory, compliance, and tax considerations including sales tax filings are managed well and done properly in a comprehensive, timely manner to manage association risk properly.
Other duties as assigned including initially being more hands on with account reconciliations to both learn processes and the association’s business flow as well as help evolve the distribution of workload within the Finance Team as process automations are achieved.
Training and Experience: Must have a BS or BA in Accounting or Business Management with at least 6 years of accounting experience including 2+ years of supervisory experience. Very strong preference for prior non-profit experience especially in an earned income and high transaction volume environment. Must be comfortable leading both directly and through influence relationships. Grants management and government funding experience and facility with and curiosity for financial analysis desired.
Licenses/Special Requirements: CPA required.
Knowledge, Abilities and Skills: Demonstrated strong computerized Association Management (preferably NetForum) and Accounting Systems (preferably Great Plains) experience. Strong Excel skills. Must exhibit excellent written and oral communications skills. Must be able to partner and communicate effectively with people at all levels of the association and build and empower teams. High degree of integrity, solid judgement, hunger for process improvement and financial analysis to drive sound decision making, and commitment to good governance.
About National Association for the Education of Young Children
The National Association for the Education of Young Children (NAEYC) is a professional membership organization that works to promote high-quality early learning for all young children, birth through age 8, by connecting early childhood practice, policy, and research. We advance a diverse, dynamic early childhood profession and support all who care for, educate, and work on behalf of young children.
The association comprises nearly 60,000 individual members of the early childhood community and more than 50 Affiliates, all committed to delivering on the promise of high-quality early learning. Together, we work to achieve a collective vision: that all young children thrive and learn in a society dedicated to ensuring they reach their full potential.