Reporting to the Director of the Laboratory Schools and serving as an integral member of the senior leadership team, the Associate Director of Schools, Finance & Operations Officer (ADoS) provides strategic leadership in the development of the Laboratory Schools financial management strategy and helps lead the development and accomplishment of the organizationâ™s strategic and mission-critical goals through execution of strategies and key specific imperatives. In addition to the strategic components, the ADoS is charged with developing and implementing consistent policies and procedures for finance and operations of the Schools. The ADoS works closely with diverse groups of internal and external stakeholders, including the Laboratory Schoolsâ™ senior leadership, University senior administrators, the Laboratory Schoolsâ™ advisory board, and parent groups. The AdoS will build and maintain working relationships with University constituents and acts in the place of the Director of Schools where appropriate. The ideal candidate will complement the Directorâ™s experience, style, and knowledge base. Candidates must submit a cover letter, resume, and statement of leadership philosophy to be considered for this role.
Strategy, Vision, and Leadership
Advise the Director and other key members of Labâ™s senior leadership on financial planning, budgeting, operations, and policy matters.
Serve as the management liaison to the Laboratory Schoolsâ™ board and other University administrators; effectively communicate and present critical financial matters at select board and committee meetings.
Lead the development and implementation of the Laboratory Schoolsâ™ strategic goals and objectives as well as the overall management of the organization.
Maintain continuous lines of communication, keeping the Director informed of all critical issues. In the absence of the Director, assume full responsibility for all aspects of the Schools.
Serve as chief spokesperson for the Schools during collective bargaining negotiations.
Lead school accreditation processes, ensuring the proper allocation of resources.
Oversee, direct, and organize the work of the finance and operations teams, including Finance, Human Resources, Information Systems, Operations, Registrar, and Family Life Programs.
Provide mentoring and guidance as a cornerstone to the teamâ™s career development using a supportive and collaborative approach through assigning accountabilities; setting objectives; establishing priorities; and monitoring and evaluating results.
Promote a culture of high performance and continuous improvement that values learning and a commitment to quality.
Motivate and lead a high-performance management team; attract, recruit, and retain required members of the team.
Establish and monitor staff performance and development goals, conduct annual performance appraisals, and administer salary adjustments.
Oversee master-planning activities related to facilities positioning the Schools as a leader in sustainable resources.
Supervise the planning and implementation of all building and renovation plans.
Ultimately responsible for decision making and consultation with University Facilities Project Management group, architects, and construction representatives during major construction projects.
Ensure that Labâ™s information systems, infrastructure, and applications are effective, secure, and supported for users throughout the organization.
Oversee and partner with senior leadership to guide the strategic vision of non-academic programming.
Lead and support the planning and execution of expansion to international programming.
Oversee safety and security programming.
Liaison with the Office of Legal Counsel on all contracts, disputes, and concerns.
Financial Management and Planning
Oversee development and communication of the annual budget and the long-term financial planning and projections for the Schools.
Plan, coordinate and execute the annual budget process.
Develop and maintain documentation necessary to inform Labâ™s board and the finance committee periodically on the financial matters relating to the Schools.
Analyze financial data and prepare financial reports for presentation to Labâ™s board and its committees.
Upgrade and implement an appropriate system of policies, internal controls, accounting standards, and procedures partnering with central University functional areas to ensure adherence to a unique financial and regulatory environment.
Ensure that the Schools adhere to the strategic plan, delivering status reports to the board.
Provide analytical support to the senior leadership team, including the development of internal management reporting capabilities.
Develop and implement data analyses, data collection systems, data dashboards, and other strategies.
Identify, analyze, and interpret trends or patterns in a complex data set.
Recommend actions by analyzing and interpreting data and making comparative analyses.
Ability to develop and leverage relationships with high emotional and social intelligence required.
Demonstrates advocacy across different stakeholder groups both internal and external required.
Demonstrates an ability to manage conflict, build consensus, and facilitate problem-solving and collaboration among various parties required.
Leads with a growth mindset embracing challenges required.
Ability to mentor and guide team leaders required.
Flexible, with a strong work ethic and an entrepreneurial spirit to accommodate a high level of responsibility and multiple priorities required.
Ability to relentlessly pursue improvement and results required.
Ability to create processes and structures to facilitate effective systems both internally and externally. Leadership capabilities required.
Ability to think strategically required.
High degree of business acumen required.
Ability to make well-informed decisions under pressure required.
Familiarity with general business practices required.
Commitment to providing a high level of service and working in a team environment required.
High degree of professionalism required.
Attention to detail required.
Ability to handle confidential information with utmost discretion required.
Excellent interpersonal, oral, and written communication skills required.
Ability to handle multiple tasks simultaneously and under tight deadlines required.
Strong analytical and organizational skills required.
Ability to direct and coach others required.
Ability to work with a diverse group of employees and community members required.
Education, Experience or Certifications:
Bachelor's degree with a minimum of ten years progressively responsible administrative experience required.
Master's degree in business, accounting, non-profit management, or related field strongly preferred.
People management experience required.
Experience with strategic planning and execution required.
Experience leading multiple and diverse teams required.
Budget direction experience required.
Financial management experience required.
Experience working with collective bargaining agreements within a unionized environment strongly preferred.
Experience working in a university and/or Nurseryâ“12th-grade school setting preferred.
Standard office environment
Ability to sit for 2 hours to 4 hours.
Ability to use computers extensively for 2 hours to 4 hours.
Typical Safety Training:
Fire Safety and Evacuation (Annually)
Required Documents in order to be considered for this role:
Statement of leadership philosophy
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Internal Number: JR03395
About University of Chicago
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.