Advertised Summary Job Description: Reporting to the Assistant Director, Finance Operations, the Finance and Operations Specialist ('FOS') provides operational support to the Finance and Strategy department. The FOS is responsible for collaborating with various groups within the organization to provide fiscal, administrative, clerical, operational and analytical support to the Finance and Strategy team to improve the performance, productivity, efficiency and effectiveness of the Finance department.
The FOS plays a key role in the finance accounting and reporting, collaborating with all members of the Finance Department by assisting with the finance operations by processing, coordinating, managing and monitoring the finance operations. The position is responsible for providing administrative support to key functions such as Accounts Payable, Payroll, Petty Cash, Purchasing and Procurement, Billing, and internal financial reporting. The FOA is an integral part of the monthly, quarterly, and annual process to ensure that financial information has been recorded accurately.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES: Finance Operations (90% of total job) a. Oversee the financial processing, including payroll, accounts payable, TBER, Purchase order requests, Vendors, etc. b. With oversight from the AD of Finance Operations, develop and implement finance operations policies and procedures; ensuring SPS is in compliance with the University regarding finance policies c. Execute accurate and on-time month-, quarter-, and year-end closing of the School's budget in-line with the University and Arts & Science policies and procedures as it relates to finance operations by providing support for the following: i. Accruals and journals as appropriate ii. Financial statement audits iii. Account reconciliations iv. Proactive management of Accounts Payable transactions 1. Vendor Management 2. Voucher processing 3. Petty Cash processing 4. Travel and Business Expense Reimbursement 5. Travel advance processing 6. P-Card processing 7. Staples processing d. Design and develop ad hoc financial analysis to support program and department goals and objectives are performed timely and accurately. e. Supports leadership in ad hoc, high priority initiatives as needed f. Provide new hire training on finance policies and procedures. g. May assume some of the responsibilities of the Associate Director Finance Operations in his/her absence or by delegation in her/his presence
Performs other duties as assigned or requested (10% of total job)
General Minimum Qualifications: Bachelor's degree or equivalent experience required. Two years of related experience required.
Additional Specific Minimum Qualifications: 1. Excellent interpersonal, oral, and written communication skills 2. Exceptional attention to detail, strong organization and time management skills 3. Strong service oriented attitude 4. Strong analytical and interrogative skills. 5. Strong organizational skills and a proactive attitude 6. Proven consultative and client service approach to solving business problems and addressing new opportunities 7. Ability to work collaboratively in teams, or independently to achieve departmental goals
Preferred Qualifications: 1. Experience working with higher education clients 2. Familiarity with University Financial Management systems, FFE, ARC and PeopleSoft/Oracle are preferred
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_172641
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.