75% - Perform Specialized Reporting, Budgeting, Forecasting, Projections, and Analysis
-Financial Reporting and Projections (20%) Create monthly financial reports, including projections for multiple funding types including sponsored, non-sponsored and donated funds incorporating accruals and projections. Assist units in report interpretation and identify trends and possible solutions. Assist department leadership and faculty to develop financial plans. Forecast and analyze areas of business in departments. Develop comprehensive funds picture for departments to include non-sponsored and sponsored activities. Assist units with external reporting requirements.
-Advisory & Planning Meetings (20%) Meet on a regular basis with administrators, chairs, directors, principal investigators, and other staff to review financial status; initiate planning, provide guidance; and problem solve. Work with unit administration to communicate changes to University and CLA financial policy and procedures. Communicate and coordinate with college financial administration as necessary. Serve as financial and human resource systems resource. Fostering and maintaining good working relationships with these staff groups will be necessary for success in this position.
-Donated Funds Management (15%) Provide oversight to over one hundred donated funds including endowment and Permanent University Funds (PUF) endowments which require complex projections and reporting requirements. Audit and approve expenditures against funds to ensure donor intent is met.
-Post-Award Grant Management (15%) Perform post-award work to include effort certification, reporting, proposal budget review, projections and assistance with continuations. Establish processes and planning to help Principal Investigators (PIs) is aware of deadlines and end dates. Provide sponsored project reports quarterly and more frequently if needed by PI to help track available funds, burn rate, etc. audit and approve expenditures against grant. Forecast future expenditures and work with PIs to reconcile journal entries for various recurring activities, adjustments and corrections. Analyze and resolve accounting issues. Process close-out for grant years and project end dates. Act as backup Certified Approver for service team. Meet with PIs and lab researchers on regular basis to review grants, transactions, action plans etc. Act as resource on sponsor and University policies and procedures.
-Contracts, Sales, Billing (5%) Ensure compliance through audits. Provide analysis and recommendations. Maintain accounts receivable for external sales, perform rate calculations, and calculate sales tax. Act as primary billing specialist for team by preparing all external and internal billings for the service team.
25% - Team Leading and Training
-Assist Financial Manager directing daily work of the team (prioritizing and assigning work) and supervise a part time student employee. Manage team during extended absences and vacations of the Financial Manager. Attending meetings when the Financial Manager is unable to attend and report back to the team.
-Provide team-wide monitoring and management of the Instructional Resources Information System (IRIS) deadlines.
-Provide accounting and financial training for other accounting professionals within the CLA Financial Service Teams as well as department administrators, preparers and others as appropriate. Participate in projects and initiative that have an overall impact on CLA units and the financial service teams.
-Other tasks as assigned.
Bachelor’s degree and four (4) years of professional accounting experience, or a combination of related education and/or professional accounting experience to total eight (8) years.
Experience with computerized accounting and payroll systems to include online reporting and transaction approval.
Microsoft Excel skills.
Demonstrated customer service experience.
Current UMN Certified Approver or ability to obtain certification within 6-months of employment.
Experience managing finances for units with diverse funding sources to include: forecasting, analysis, budgeting, and complex reporting.
Demonstrated experience communicating clearly and effectively to faculty, unit leaders, staff, students, central business units, governmental organizations and private business, both verbally and in writing.
Highly organized and detailed orientated; capable of handling multiple projects simultaneously while meeting deadline objectives.
Demonstrated self-starter able to work independently in a dynamic team environment that requires flexibility and exceptional problem solving skills.
Demonstrated experience consistently meeting customer service benchmarks and appropriately managing relationships including discord.
Grant management and accounting experience.
Knowledge of University policies and procedures.
Experience utilizing PeopleSoft (EFS/HRMS).
University's Electronic Grants Management System (EGMS) experience.
University's Effort Certification system (ECRT) experience.
CLA's Instructional Resource Information System (IRIS) experience.
Advanced Microsoft Excel skills.
Experience working in a higher education environment.
Experience working in the College of Liberal Arts at the University of Minnesota.
Demonstrated ability to work effectively with individuals from diverse communities and cultures.
Physical requirements include: keyboarding; grasping; talking; hearing; seeing; repetitive motions. Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or consistently to lift, carry, push, pull or otherwise move objects. The work is primarily sedentary which involves sitting much of the time, however frequently walking to meetings that are held in various buildings throughout the East and West Banks of campus will be necessary.
NOTE: training and demonstrated proficiency is required for access to University financial, payroll, and human resources systems.
Internal Number: 327423
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.