Job Requisition Number: 25934. The Division of Undergraduate Studies, in the College of Letters and Science, serves students at every stage of their undergraduate careers, from the initial years of intellectual exploration through the process of finding and pursuing an in-depth academic focus. Undergraduate Studies is a center for innovations in undergraduate education that extend beyond traditional departmental boundaries. Our major and minor programs attract undergraduates who wish to explore the most intellectually engaging and promising interdisciplinary fields under the direction of scholars who are pioneers in charting these new areas and methods of inquiry. The Office of Undergraduate Advising serves the 23,000 undergraduates in the College of Letters and Science.
This position processes most financial transactions for the Division. Also serves as the primary bluCard holder and reconciler of the unit’s bluCard purchases. S/he prepares reimbursement requests, including travel and entertainment, and purchase requests for supplies in BearBuy. This position enters financial journals in BFS, and has notification responsibility for all outgoing funding transactions.
•Serves as primary point of contact for general office operations, including but not limited to: monitoring and maintaining office supply inventory levels, mail delivery and mailroom maintenance, updating divisional directory data, overseeing and managing battery recycling, and other clerical duties as they arise. Also serves as the office of record for all divisional financial records. •Functions as the primary processor of financial transactions. Serves as primary bluCard holder for the Undergraduate and Interdisciplinary Studies programs (UGIS), and the Office of Undergraduate Advising (OUA). This includes all reconciliation duties in BFS, and monthly reconciliation of all bluCard transactions for the division. Is in charge of processing and tracking payments and reimbursement requests in BearBuy and in the Travel & Entertainment systems. Is knowledgeable and up to date on all campus and university policies. Responsible for ordering all office supplies in BearBuy, including assisting the UGIS safety committee in keeping safety supplies adequately stocked. •In consultation with the Division’s analysts, enters payroll expenditure transfer requests into appropriate forms according to CSS policy and procedure. Is also responsible for entering financial journals in BFS, and handling post-approval divisional processes regarding notification of departments related to incoming transfers of funds. Assists the finance team with all research related to budget submission and fiscal close. •Serves as liaison with central campus facilities units, assists with keeping the appearance of all common areas and shared offices, and serves as backup key administrator and office move coordinator. •Provides support for special projects as assigned by the division’s financial analysts. •Participates in professional development opportunities.•Strong analytical skills •Ability to understand and maintain confidentiality •Attention to detail •Knowledge of basic computer programs such as Word and Excel •Able to maintain cordial business relations •Able to prioritize workload and independently perform detailed and accurate work This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.