The Miami Valley School’s mission is to challenge young people of promise to become self-sustaining learners and compassionate global citizens. For a half-century, The Miami Valley School has provided a unique learning option for families in the Dayton, Ohio community.
The Assistant Head of School for Finance and Operations supervises and oversees the work of the business office personnel, director of facilities, health services, coordinator of grounds and transportation, director of the extended day program, director of summer programs, school receptionist, director of technology and innovation, and Human Resource Coordinator. The Assistant Head of School for Finance and Operations uses GAAP and bookkeeping procedures to keep an accurate and continuous record of the cash and financial position of the school and manage the financial operation of the school to ensure its financial stability
Reports to: Head of School
FLSA Status: Exempt
Culture – models collaboration, discipline, community engagement, business performance, demonstrates regular and predictable attendance and shows a willingness toward continued growth and professional development that is consistent with the school’s mission and values.
Strategic – work closely with the administrative team and board of trustees on long-term fiscal planning.
Oversee all financial and budgeting activity within the school including financial modeling and forecasting, endowment administration, retirement plan administration, tax return filings, all school purchasing, the state funding program, financial investments, banking activities, payroll and benefits programs including the school’s 403b program and audit.
Manage the financial position of the school toward financial stability, including preparing the annual budget, preparing for the annual audit, preparing the strategic long-range financial model, preparing appropriate key performance indicators benchmark reports, and adopting the recommendations from the auditor’s management letter.
Reporting – prepare monthly operating dashboards for the head of school, the finance committee, and the board of trustees; provide monthly reports of revenue/expenditures for each individual budget manager within the school.
Oversee the administration of the school’s endowment; execute endowment and investment policy; implement investment decisions of the Finance Committee.
Ensures the timely collection of tuition payments and establishes tuition rates collaboratively with other departments.
Staffing and Evaluation – ensure that the positions for all direct reports are filled and those appointed are performing their duties at the very highest level of professionalism and receive annual feedback on their performance.
Compliance – Serves as school’s primary contact with the Ohio Department of Education for student count reporting, financial reporting, grants management, state revenue, teacher licensure, etc. to ensure the school’s compliance with financial and workplace regulations as required by local requirements as well as state and federal law.
Manage risk at the school to ensure the safety of personnel and students in their use of the facilities and to maintain appropriate levels of insurance to protect the property and to cover the liability of the school.
Oversee the school’s facilities and grounds, including strategic long-range planning for funding of deferred maintenance as well as payment of sub-contractors, and equipment/building depreciation.
Oversees with the Head of School and the Crisis Management Team the school’s security and protective measures including the emergency operations plan.
Coordinate the efficient and effective infrastructure for the school’s technology including servers, hardware, copiers, etc.
Food Service – oversee school dining services and school dining equipment.
Provide administrative support in the absence of the Head of School in collaboration with other Assistant Heads
Other duties as assigned by the Head of School.
Advanced degree in accounting, business, administration, or related field;
Organized, outgoing, collaborative, service-oriented, strong communication skills, and attention to detail
Excellent computer competency
About The Miami Valley School
The Miami Valley School’s mission is to challenge young people of promise to become self-sustaining learners and compassionate global citizens. For a half-century, The Miami Valley School has provided a unique learning option for families in the Dayton, Ohio community. MVS is looking for unique educators who are ready to help refine a truly differentiated educational opportunity as MVS becomes a nationally-recognized leader in experience-based learning. Come be a part of designing a school of the future.