The Director, Finance & Operations serves two clinical departments: Surgery and Neurosurgery. Combined these Departments are comprised of 130 faculty physicians and scientists, 112 trainees and over 150 staff with 11 divisions – Administration, Cardiothoracic, Vascular, Minimally Invasive Surgery, Transplant, Surgical Oncology, Colorectal, Otolaryngology, Plastics, Trauma/Burn, Center for the Future of Surgery. Clinical services are provided at the Thornton, Moores Cancer Center, Chancellor Park, Perlman, UCSD Health Sciences (UCSDHS) Hillcrest ambulatory center and the Veterans Administration (VA) Hospital. The Departments of Surgery, Urology and Neurosurgery produce over 50,000 visits per year and over 16,000 surgical cases are performed.
The Director, Finance & Operations is responsible for the coordination, development, implementation, management, and monitoring of the overall departmental financial system in the areas of teaching, research, and clinical activities for Surgery and Neurosurgery. It is responsible for an annual budget of over $82 million in revenue and over $78 million in expense (FY15).
The Director, Finance & Operations independently oversees and supervises preparation of annual all funds budget. Collaborates with Department Chair, AdVC, Division/Unit Heads and designated faculty in the development of clinical units and programs. Provides expertise in business and finance. Oversee professional funds flow and all revenue allocations for the Departments. The Director, Finance & Professional Compensation independently oversees the administration of the Departments' staff salary administration, faculty compensation and incentive plans. Oversees academic personnel program to include faculty recruitment, salaries, hires, promotions, merits, appraisals, and execute compensation actions based on Compensation Committee decisions. Responsible for the fiscal aspects of Sponsored Projects and Clinical Trials. Performs other complex assignments and special projects. The scope and complexity level of this position presents the highest risk with the least support. Accountability for errors and problem resolution is required. This position provides opportunities for staff education and career development. Provides training and development to long-term staff who need to update and/or enhance their skills. This is a development position as part of the VCHS career ladder/ succession planning initiative.
The Director, Finance & Operations will oversee all departmental operating budget processes, assignment of expenditures, long-range financial record keeping and planning. Will provide financial consultation, perform analytical studies at the highest levels and oversee the preparation of financial expenditure reports. This position will provide strategic planning, developing and implementing policies, procedures, and systems; making recommendations to Department Chair, Department Administrative Vice Chair, and the management team. Will use discretionary authority to solve managerial and programmatic concerns; utilize a high degree of independence, ingenuity and analytical skills to resolve complex problems.
Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Manages, prepares, administers, and directs control of budget / organization resources. Manages the activities of the financial / resource analyst staff. Reviews and approves recommendations for financial planning and control. Monitors division and department adherence to approved budget. Provides guidance to subordinates to achieve goals in accordance with established policies. Work is reviewed and measured based on meeting objectives and schedules. Follows processes and operational policies in selecting methods and techniques for obtaining solutions. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.
Advanced degree in Business, Public Health, Accounting, Management, Economics or related field, or equivalent combined experience/ training.
Seven (7) or more years of relevant experience, including operations experience in a clinical setting.
Comprehensive knowledge of finance and budget policies, practices and systems; budgeting and reporting techniques; fund accounting; human resource planning; accounting and bookkeeping.
Knowledge and understanding of internal control practices and their impact on protecting University resources.
Demonstrated skill in software applications, such as MS Office Suite (WORD, Excel, Access, PowerPoint, Outlook, etc.).
Ability to design proper information flow procedures and controls.
Knowledge of academic and staff personnel management concepts and policies.
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