Finance Specialist II (Area Team Finance Specialist – Cooperative Extension); Ithaca, New York
September 7, 2018
Ithaca, New York
Finance Specialist II (Band E – Exempt) Cornell Cooperative Extension College of Agriculture and Life Sciences (CALS)
Ithaca, New York
The College of Agriculture and Life Sciences (CALS) is a pioneer of purpose-driven science and Cornell University's second largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; food, energy and environmental resources; and social, physical and economic well-being.
Cornell Cooperative Extension (CCE) provides the educational outreach functions for Cornell University's role as New York State's Land Grant University. Programmatically, Cornell Cooperative Extension connects the College of Agriculture and Life Sciences (CALS) and the College of Human Ecology (CHE) with 55 off-campus Associations, Integrated Pest Management (IPM), New York State Sea Grant, Area Specialists, and CCE New York City.
Work independently under the general supervision of the Extension Finance Manager and functional guidance provided by the State Extension Specialist (SES) for Regional Ag Programs. . Provide a wide variety of complex financial support services to the 60-70 Extension Associates, Senior Extension Associates, Extension Support Specialists, Area Team Leaders, Technicians, Administrative Support Staff and other staff on and off campus for Cornell Cooperative Extension Administration/Area Teams within the College of Agriculture and Life Sciences. Operating revenues are derived from program shares of approximately 54 CCE Associations and sponsored funds of approximately $10 million annually.
Provide comprehensive financial/administrative services and management in the areas of procurement, accounting, analysis and reporting; planning, budgeting and analysis in support of the State Extension Specialist (SES) for Regional Ag Programs. Assists Area Team Leaders by applying expertise in the interpretation and application of Federal Uniform Guidance, University policies, procedures and practices to meet strategic and operational objectives. Be fully conversant with the accounting rules and processes of Cornell University, Colleges of Agriculture and Life Sciences, Office of Sponsored Funds, Sponsored Financial Services and the federal accounting standards.
Collaborate with CALS Grant's Team for grant proposal preparation. Provide effort management and pre-proposal guidance to the Team Leaders and Extension Specialists. Serve as point of contact for the Area Teams with Office of Sponsored Programs (OSP), Sponsored Funds Accounting (SFA), CALS Business Service Center (BSC), University Departments, Association Shared Business Networks (SBN) and Association Finance Staff. In conjunction with the Extension Finance Manager, direct the workflow for the Area Team Finances (2.5 FTE). Establish close working relationships with accounting colleagues, Cornell University departments and CCE Association Offices. Collaborate regularly and provide advice and feedback on best practices at the unit level. Ensure all Area Teams operate in accordance with University policies and that internal controls are maintained. Oversee all unit financial transactions. Provide regular reports to Principal Investigators on sponsored funds; review transactions. Provide financial status reports as well as any ad hoc reports to the SES for Regional Ag Programs and Team Leaders. Develop programs/processes that improve service and addresses customer needs. Provide recommendations for systems and operational enhancements. In conjunction with the Finance Manager and SES for Regional Ag Programs, work to improve service delivery, systems and reporting.
This position is full-time (40 / hours week) and is located in Ithaca, New York.
Associates Degree in accounting, business administration or related field with 2+ years of financial experience in an academic setting or the equivalent combination of education and experience.
Knowledge of federal/state regulations regarding accountability and expenditures as wells as federal accounting standards.
Ability to compile, analyze and report on complex financial data.
Outstanding communication skills – both written and verbal.
Excellent customer service skills and demonstrated ability to communicate with a broad range of people.
Must be able to work independently while supporting the efforts of an overall team; work well in a team environment.
Ability to proceed alone on tasks and assignments while consulting with supervisor on questionable situations.
Excellent organizational skills with the ability to prioritize multiple projects and manage competing deadlines.
Must be detail oriented and able to produce accurate reports on tight deadlines.
Demonstrate strong reasoning, analytical thought and decision-making skills; ability to be creative and innovative.
Ability to adapt to changes in procedures and processes.
Proven ability to interpret and apply policy and procedures.
Demonstrate the ability to handle sensitive and confidential material.
Must be able to meet the travel requirements of the position, including having reliable transportation or having and maintaining a valid New York State driver's license.
Must exercise sound and ethical judgment when acting on behalf of the University.
Bachelor's Degree in accounting, business administration or related field.
4+ years of financial experience in an academic setting.
Advanced working knowledge of Excel.
Knowledge of University financial systems including OBIEE, KFS, WebFin, highly desirable.
Initiative and ability to learn new systems and provide guidance to others.
Aptitude and willingness to keep abreast of changes in the University accounting environment and with federal regulations governing expenditures of federal funds.
Experience in a large, complex academic environment.
Have a positive attitude.
College of Agriculture and Life Sciences
No relocation assistance is provided for this position. Visa sponsorship is not available for this position.
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