The Associate Dean for Finance and Administration reports to the Dean of the Divinity School in the areas of Finance, Human Resources and Administrative Operations and plays a critical role in decision-making and execution of those decisions. In addition this position is responsible for: leading and managing the Schoolâ™s clerical staff; participating in identifying short and long-term goals for the School; overseeing allocation of resources to meet priorities; ensuring compliance of staff with organizational, University and other relevant policies and guidelines; overseeing human resources activities for all Divinity academic and staff employees, including hiring, performance measurement, compensation and staff development; overseeing administrative operations, including areas of building administration, safety, office services and administrative support; overseeing all financial activities, including financial analysis and reporting, budgeting, accounting, accounts receivable/payable, and procurement; planning, developing, analyzing, and managing multi-year operating and capital budgets; overseeing the review, approval, and reporting of all expenditures for departments and administrative units in the division; overseeing postâ“award grants management, ensuring compliance with all university, federal and private foundation guidelines and regulations; establishing and building strong partnerships with various University of Chicago departments; exercising sound independent judgement, flexibility, strict confidentiality, entrepreneurial vision and a dedication to consultation and consensus-building.
Develops, analyzes and manages multi-year operating and capital budgets. Acts as Divisional liaison with the University Budget Office.Prepares and advises on operational and capital budgets for the School.In concurrence with the Dean, sets budgetary priorities.
Develops financial projections, including long range planning models, as well as corresponding methods for tracking key operating metrics for the School.
Provides divisional endorsement of foundation grants and contracts, ensuring efficient use of funds and compliance with all University policies, grantor conditions, and applicable local, state, and federal laws.
Manages processing of GEMS, reimbursement, e-payments and invoicing.
Oversees development of financial policies, protocols and procedures.
Develops standardized methods for organizing, tracking, and reporting endowed funds.
Creates financial management models for establishing financial analytics and forecasts.
Responsible for regular, internal financial reporting to the Dean.
Oversees all appointments, compensation, and leave of absence.
Oversees all human resources activities for staff employees, including recruiting, hiring, performance planning, compensation, and staff development, on-boarding and off boarding.
Ensures the compliance of HR policies, protocols, and procedures, including collective bargaining agreements.
Manages and develops talent acquisition and outreach strategy, performance management, training and development. Ensures timely delivery of emerging staff needs.
Periodically analyses staff compensation for equity and competitiveness.
Assures that the focus on delivering the highest level of service throughout the Divinity School is consistent for all stakeholders.
Develops and optimizes workflows to provide efficient administrative support to Divinity faculty and students.
In collaboration with Facilities Services, manages and oversees the Swift Hall building, conference rooms, classrooms, daily planned maintenance, policies, and procedures.
Analytical ability necessary to administer a complex budget.
Demonstrated ability to work independently and exercise sound judgment.
Ability to handle highly sensitive issues that require strict discretion and confidentiality.
Demonstrated ability to work with senior leadership and ability to think strategically and serve as a sounding board for that leadership.
Proven ability and skill in identifying and analyzing complex situations, presenting alternatives and options, and recommending or implementing effective courses of action.
Knowledge and analytical skills in developing and interpreting policies and procedures.
Clear and effective verbal and written communication skills.
Demonstrated advanced administrative and organizational skills.
Ability to understand and interpret needs in the areas of special projects, human resources, facilities, financial and grant administration and budget planning.
Ability to be comfortable in a collaborative environment in which teamwork, collegiality and consensus are the rule and faculty governance is the standard.
Strong service skills with a collaborative approach to problem solving.
Education, Experience or Certifications:
Bachelorâ™s degree required
Minimum of five years of progressively responsible administrative and financial experience required.
Technical Knowledge or Skills:
Strong technical knowledge, especially in the areas of computerized information systems, software applications e.g., Outlook, Microsoft Office Suite (Word, Power Point, & Excel), financial analysis tools and databases.
Knowledge of building operations.Experience overseeing building administration desirable but not required.
List of references
(Note: When applying, all required documents MUST be uploaded under theResume/CV section of the application.)
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Internal Number: JR02667
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