Advertised Summary Job Description: Reporting to the principal investigators of the laboratories and the Director of Finance, the incumbent will support and oversee the day-to-day administrative and financial activities of the research labs and the research division. Specific responsibilities will include: Organize meetings, special seminars (including Research Grand Rounds Lectures), and conferences; arranging travel for PIs. Assist PIs with preparation of grant applications and materials. Manage facilities and core equipment for assigned labs. Act as contact/resource person for internal and external departments. Receive and review correspondence coming into the office and respond to general inquiries; draft correspondence and assist with preparation of reports and presentations. Responsible for ARC processing (including Core Grant and RPB): input invoices, acquire necessary signatures, and provide follow-up. Prepare check requests and travel reimbursements. Assist with the purchase orders for supplies and equipment. Order and maintain office and laboratory supplies and inventory, including those for the Core Grant and RPB. Assist with the financial reconciliation and management of federal and private grants, including the Core Grant and RPB. Assist with onboarding of new research personnel in the lab. Review and reconcile monthly financial reports for all assigned grants to review with PIs and Finance Director. Provide other general administrative support for the labs. Perform other duties as assigned.
General Minimum Qualifications: Bachelor's degree or equivalent in training, education, and /or experience plus at least three years related experience. Excellent quantitative and analytical skills, excellent communication skills. Ability to undertake multiple tasks, set priorities, work independently and meet deadlines. Must be highly organized and motivated. Requires solid organization and communications skills, both oral and written. The ideal candidate will be able to maintain positive relations with faculty and other administrators/officers.
Additional Specific Minimum Qualifications:
Preferred Qualifications: Knowledge of CU accounting and financial systems. Knowledge of IACUC/IRB procedures and policies via RASCAL including maintenance of protocol files.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_171465
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.