Advertised Summary Job Description: Reporting to the Director of the CCTI and the Chief of Staff, the Finance Manager will serve as the business, financial and administrative manager and liaison with the Department of Medicine finance core. Candidate will be responsible for management of all Center financial operations, including the budget, individual laboratory budgets and core business operations, as well as oversight of post award grants management, space management, procurement and overall financial administrative management of the Center.
Financial Duties: The position supervises post-award research finance administration and monitors and presents financial plans for research programs to the faculty researchers. The Finance Manager is responsible for the financial reporting of the Center accounts to the Director and the Chief of Staff. The Center's financial accounts management requires a high level of coordination with multiple divisions within the Center, the Department of Medicine and several other Departments at Columbia University.
Leads the Center fiscal planning and preparation of the annual budgets, and updates quarterly budgets in the Budget Tool and reviews the Revenue and Expenses for a balanced budget. Monitors Center expenses against budget to ensure no overspending or underspending, and develops plans to address the variances. Monitors Payroll and efforts, Core operations, and individual laboratory financial operations. Assumes full P&L responsibility for the Center and individual labs; prepares and manages the Center budget; and prepares the Center operational and growth financial plans in coordination with the CoS. Proactively ensures high levels of faculty satisfaction by developing and maintaining positive relationships with all members of the Center. Serves as the Division's primary financial expert. Oversees reporting of financial status per lab and overall, prospective financial program evaluation and data collection and analysis with the Director and Chief of Staff. Expands and grows the Center by working with programs and project managers overseeing the successful execution of a portfolio of research funding. Self-educates on the latest developments in research program financial management and funding trends.
Expert knowledge of financial rules and restrictions, projecting surplus and/or deficits, and reporting of deviations of expenses from budget and/or revenue required. Supervises post-award administration of sponsored research including effort reporting, preparation, monitoring, and reconciliation of Center budgets within ARC, COB and other general ledger-based accounting systems. Coordinates and manages procurement and accounts payable to ensure orderly receipt of supplies orders and vendors paid on time. Supervises the preview and analysis of the Dean's funds flow-related financial issues and incorporation into budget process. Ensures compliance, accuracy and timely processing of Center finances. Must possess strong fiduciary traits, ensuring honesty and integrity in all aspects of this position.
Administrative Duties: Works with CCTI Director and Chief of Staff on administrative issues and projects including core management, space charge allocations, facilities, capital equipment, procurement, recruitment, and staff development. Directly supervises Financial Analyst and Center purchasing staff.
General Minimum Qualifications: Requires a bachelor's degree preferably in business administration or a combination of a Bachelor's degree with equivalent training and experience, plus four years of related experience in business or similar institutional administration.
Additional Specific Minimum Qualifications: Minimum of 5-7 years of relevant experience in an academic and/or clinical setting that includes administration of federal grants. Advanced skill level in Excel required. Must have strong conceptual, financial, and interpersonal skills in addition to a proven record of administrative and financial success. Should have excellent analytical, organizational, interpersonal and communication skills. The ability to work diplomatically and collaboratively with all levels of staff and University and Hospital leadership is essential. Strong work initiative and ability to work independently.
Preferred Qualifications: MBA or equivalent master's highly preferred and would substitute for experience. Knowledge of university systems a strong plus.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_171040
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.