DUTIES: Under the supervision of the AVP for Care Coordination/Managed Care and the Senior Associate VP Budget/Business Development, the responsibilities include but are not limited to the following: Performs a wide variety of administrative duties including but not limited to coordinating, planning and maintaining the daily operations and events for the office and maintains their calendar. Screen requests for meetings; coordinates, arranges and confirms meetings; receives and screens visitors and calls. Provide information and handles issues that may require sensitivity and the use of sound judgment. Prepares the complex daily schedule of meetings while attentive to appropriate space intervals with an ability to prioritize appropriately. Arranges travel accommodations as required: coordinates complex meetings and events and implements decisions regarding events. Manages special projects as assigned; handles incoming correspondence and if necessary disseminates to the correct individual or department. Coordinates and facilitates the flow of information between the executives and their direct reports and other campus offices, health care organizations, government agencies and the community. Establishes a system for incoming and outgoing mail/email distribution and tracking. Refines and maintains a computerized system for record storage and retrieval. Maintains confidentiality of communications, correspondence, files and records in the office (draft, types and edits correspondence). Works cooperatively with others to assure timely completion of reports, presentations and meeting agenda/or minutes. Accepts calls for the executives in a prompt, courteous manner and prioritize calls for immediate attention. (DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION) QUALIFICATIONS: AAS Degree in Secretarial/Business Administration Additional Info: * Represents Location Pay for full-time appointees. Days of Week: Monday thru Friday Hours of Work: 9:00AM to 5:00PMClosing Date: Open Until Filled STATE UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
Internal Number: 10025
About SUNY Downstate Medical Center
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges of investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.