Admin & Office Specialist III-Finance and Administrative Departments
Wytheville Community College
August 4, 2018
Wytheville Community College
Wytheville Community College (WCC) is recruiting for an Administrative and Office Specialist III for the Finance and Administrative Services departments which includes the offices of the Vice President of Finance and Administrative Services, the Director of Facility Planning and Maintenance, and the Police Chief. The position will report directly to the Vice President of Finance and Administrative Services. RESPONSIBILITIES Some responsibilities may include but are not limited to the following: â¢Provide assistance and administrative support to the Finance and Administrative Services department to include answering phones, scheduling appointments, filing, preparing spreadsheets and correspondence, interacting with other departments and external customers, routing documents for review and signature, and taking and generating meeting minutes; â¢Develops complex spreadsheets and electronic documents for the Vice President of Finance; â¢Maintains campus-wide Policies and Procedures Tracking Sheet and updates designated folder on the employee shared drive; â¢Maintains spreadsheets of active contracts; â¢Ensures copies of executed agreements are scanned and filed electronically; â¢Follows up to ensure that contracts have been signed by other parties other than WCC; â¢Manages college documentation for WCC trademarks; â¢Forwards student incident reports to Risk Management Division; â¢Fields insurance questions and seeks guidance assistance from Risk Management on insurance related questions; â¢Provides eVA and SchoolDude support to Admin Services areas as designated; â¢Enters orders into EVA, reconciles monthly P-Card Statement, completes annual EVA and P-Card training; â¢Reviews SchoolDude requests daily and assists with close-out of orders in the system; â¢Updates the Incident Command Chart with help from Chief of Police; â¢Performs budget tracking and special projects for Director of Facility Planning and Maintenance; â¢Completes all specified training annually; â¢Actively serves on college standing committees; â¢Attends and takes minutes for meetings scheduled by the Vice President of Finance and Administrative Services; â¢Maintains campus signage; â¢Trains as back up for business office cashier; and â¢Other duties as assigned. For a detailed position description to include tasks/duties please access the following: http://www.wcc.vccs.edu/employment-opportunities-information.
Internal Number: 120258
About Wytheville Community College
The mission of Wytheville Community College is to provide a quality, comprehensive education for the citizens of the counties of Bland, Carroll, Grayson, Smyth, and Wythe and the city of Galax.To achieve this mission and to fulfill its role as an educational leader and partner, Wytheville Community College commits to a student-centered environment by: providing programs and courses in occupational-technical education, college transfer education, general education, developmental education, distance education, continuing education, and workforce development; utilizing a broad range of instructional technologies, methods, materials, and facilities that are designed to meet the diverse needs of students; offering a supportive, comprehensive program of student development services that contribute to student persistence, success, and citizenship; fueling regional and state economic development by forging partnerships with businesses, industries, public agencies, civic groups, public schools, and other institutions of higher education not only within the service region but throughout the Commonwealth; presenting diverse cultural opportunities while promoting the heritage of Southwest Virginia; promoting accessibility and affordability; and ensuring quality in all programs and services.
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