Stanford University is seeking a Finance Manager to perform complex finance functions and/or activities with programmatic impact on the institution, requiring professional expertise and application of internal policies and systems and external regulations. May manage a key area within a finance operation or department/unit. Reporting to the Director of Finance and Administration (DFA), the Finance Manager will provide financial administration, analysis and oversight of sponsored and non-sponsored projects and funding for Cracking the Neural Code (CNC), SAD Global Health (GH), SPARK Program, and the Neuroscience IDP graduate program. Additionally this person will provide a leadership/mentor role and backup for the Research Financial Analyst supporting the department of Neurobiology. The position is responsible for the timely and accurate reporting for all units, developing budgets and long-range forecasts, and providing recommendations to enhance efficiency of operations. This position will be responsible for financial management of complicated portfolios (proposal preparation assistance and all post award activities including progress reports) for a diverse set of complex funds including federal and non-federal sponsored research projects, sub-awards, management of seed grants, designated funds, gift funds, endowments, & funding received from the Hospital. The position will help develop a new model for a non-traditional departmental financial structure. This will entail facilitating the research process in a matrixed environment, and providing an efficient and flexible reporting mechanism to support the rapid growth of different areas of these units. The position also performs strategic analysis of business operations, makes recommendations for improvement, and will be responsible for adhering to and enforcing all financial compliance issues for all departments listed above in the most effective way possible. Performs random audits as necessary, and works with independence. The Finance Manager will apply their experience and expertise to provide financial management services. Financial management services include budgeting and forecasting of both sponsored and non-sponsored funds, compliance expertise and management, managing timely month-end processes, managing labor schedules & adjustments and approvals of expenditure, purchase orders & invoices, and Seed Grant setup, monitoring, & management. The Finance Manager will perform routine and ad hoc financial analysis to influence decision makers to ensure funds are being used appropriately. There may be other duties assigned to this position. The Finance Manager is expected to engage with and influence Senior Associate Deans and Program Directors within the School of Medicine. This role is a great opportunity for an individual who has experience working with senior stakeholders. Professional maturity is a requirement of this position. Duties include:
Perform highly analytical, complex finance and control functions; multi-dimensional and complex reconciliations and related analysis; prepare or review and approve complex transactions and higher level dollar value transactions.
Research, and synthesize data; interpolate results from large amounts of data, identify trends in data, draw conclusions, develop solutions, present and implement recommendations, and create follow up analysis.
Develop complex budget and forecasting scenarios, long-range planning and analyses for financial reporting and presentations; design and run ad hoc reports.
Identify and resolve unique issues with substantial significance; recognize exceptions, and conduct in-depth analysis using advanced technical knowledge and experience. Recommend and develop solutions that may require policy changes or the development of new processes; maintain broader organizational and university perspective in decision making.
Review, design, and implement appropriate internal control programs, research new regulations, and implement approved changes. Manage compliance program for area of responsibility, interpret internal policy and external regulations, and create and/or review complex compliance reports.
Lead and execute unit or cross functional projects and teams, make decisions regarding projects and programs affecting operational effectiveness, policies, or processes.
Engage in continuous critical analysis of existing systems and processes; make recommendations to achieve greater efficiencies and improve internal controls. Define requirements, develop and implement complex test cases, perform testing and analyze results.
Lead and support unit and organization strategy and change management initiatives.
Provide training on new financial systems. Represent organization to client group(s) and external partners; serve as subject matter expert on matters that involve complex technical, financial, or subject matter expertise.
Assess client and business needs, and formulate recommendations to determine approach to managing and completing processes.
* - Other duties may also be assignedEDUCATION & EXPERIENCE (REQUIRED): Bachelor's degree and six years of relevant experience or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
Advanced knowledge of Enterprise Resource Planning and financial systems; internet and computer literacy.
Knowledge of GAAP.
Advanced professional communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences, client groups, and management.
Strong project management skills and ability to contribute to or lead part of a multi-functional team.
Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS: Routine extended working hours during peak cycles; travel to school/unit sites across university.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Applicants are required to upload a cover letter and resume to be considered for this opening.
Location: School of Medicine, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.